Minutes for meeting Thursday May 13th
Notetakers Amy T and Amy B
(action items in hot pink)

Present:Tonya & Lillian
Amy E T

Amy B

Shelley
Gaea
Tara
Soozin(left before meeting started)
Sharon
Nicole

Check-in centered on general feelings of frustration and feeling stressed about how personal feelings and personalities affect group dynamics. Also gratitude to be together and moving forward.

Discussed retreat -
What we liked and disliked :
Grateful to have identified points that need addressing and that so many of us could be present. Wish we had made more decisions instead of just pointing out and setting aside problems that need to be addressed.
Sharon will resend retreat notes.
Gaea will forward the MRAC report.

Unresolved: Will we apply for next round of MRAC org dev grant?

Following the retreat, what are our next steps?
Who was on committees?
membership committee- Amy T, Tonya, Shelley, Tara, Gaea
nonprofit committee- Amy B, Sharon
gig coordinating role committee- Shelley, Amy B, Soozin, Anne
Marketing committee = ?

Committees will create proposals and present them to the board for consideration.

Next CoS meeting will be Thursday June 24th, 7-9 pm, with social time 6:30-7, meeting starts promptly at 7
facilitator: Gaea
Notetaker:?
place: Tonya's
Please bring your laptop, if you have one.

Email communications have been difficult, as some people have been left off chains and thereby miss information. Amy B will send out email address list of complete and current emails of members. Everyone should save that list and use that as the master email list (subject to change). We also discussed how email is an imperfect form of communicating. It is not possible to read someone’s tone/intention in an email.

Summer Stilt Times:6-8 pm 1st and 3rd Fridays at Phorn Park Casual stilting fun together!11 am every Thursday Phorn every week Fun with Flags!!
Check in with others and say you are going!

Moveable Feast (May 20) update
-they tried to contact us via the web site but it didn't work (did it bounce back or did we not respond?) so searched out Amy B on FaceBook. Had seen us at other events and wanted us at their annual fundraiser.
Short turn-around in organizing this gig. Amy B had suggested we try the lottery system for this gig as an experiment, but there was much confusion regarding what that means.
could be good opp for future gigs. Do we have current business cards?Spotter opportunity? Amy will call them and check
Amy T and Gaea performing

What is the procedure for trying new ideas regarding choosing performers for gigs? We had agreed at the retreat we would like to explore different ways of assigning gigs, but hadn’t hatched any plans how to make that happen.
Google calendar? How does it work?
facebook calendar? Do we trust it?

At the next meeting we will have a blog tutorial (led by whom?) So, bring laptops to next meeting.

Proposal by Gaea: We try for this summer to use the equality bidding method for KNOWN gigs on a rotating personnel list. Passed. (NOTE FROM AMY B: Who owns this? Who is coming up with personnel list and deciding the order? Did someone take that on and it's just not in these notes? or did we leave it unresolved for now?)

Proposal by Gaea: For NEW gigs, we rotate trying different methods one per month. Passed.
- lottery (June) - owner AmyE T
- set rotating list (July) - owner Tara
- set time for release of open gigs (aug) - owner Gaea

At the end of the summer we will evaluate how each of these systems worked for us, and move forward from there regarding our policies for staffing paid stilt gigs.

New Members? Can we bring people into the group now, or do we need to wait until membership committee meets? Wait.
What about stilters who have performed as CoS in the past? Are they grandmothered in? (not yet)
Are potential members welcome to play stilts in the park over the summer? Yes. It's like a trial period before they become voting members.
Due to the transitional space the group is in at the time, it's difficult to welcome new members. Can they handle the politics of us right now? We're working it out.

Non-agenda items we discussed:
- seamstress who made the cirque costumes for some stilters (in a non-chicks gig) may be able to make tops for us all. Tara will contact.
- Can we have another sewing night? or just hang out?
- There is a chicks FB page. Who started it? Who is an administrator? (Tonya will investigate)
- How do we post gigs on the web site?
- One night this summer have open stilt night. Men and boys and whomever!