Meeting November 22nd 12pm-2pm
Attendance: Anne, Amy T., Malia, Shelley, Sharon, Tara, Soozin, Gaea
Agenda:
Check in-
All went around and shared where they were at. There were lots of feelings around dealing with personal feelings and baggage related to old histories of the organization, ideas of metamorphis, and the new changes we are starting to go through.
Financial_
Sharon, Soozin, and Tara went to investigate the opening a Chicks Business account. They went to two banks TCF and City-County Federal Credit Union, we found that before we could continue forward we need a letter from the board stating that we give permission to Tara and Sharon to open the account.
They also needed our letter of incorporation from the state and possibly also from the feds....
Points of Action
Sharon will go back to TCF and find out what we need.. and if the state letter of incorporation is acceptable.
Anne will write the letter and have Malia, Gaea, sign it.
Tara will investigate MAP for non-profits and get their advise regarding what we can do to set up a business account with out having to completely incorporate as a 501(c) 3 also, see if it is possible to get advise about non-profit finding a business advisor.
There is a goal to have these points of action completed by Dec 4th and hopefully get us an account opened up.
Insurance
We still owe Bedlam $150 for insuring us for the MIA gig this summer.
Artery 24 paid us $100 for performing at the Soap Factory, we decided to put this $100 towards the insurance and once the new chicks account is open we will take the additional $50 from the dues paid by chicks from this summers gigs.
Past dues will be paid in full by chicks once the checking account is opened. Soozin has created an Excell spread sheet regarding gigs from this summer. This will be sent to chicks to share how much people owe from gigs.
The group decided to increase the rate that we are asking for gigs. We will now charge $100 per hour. $75 will go to stilter's ,
$25 will go towards administrative fees, the break down for this will be determined at the next meeting. One suggestion would be 10% to kitty for insurance, 10% to organizer/coorinator, 5% to accounting
Website
We talked about the website and what has happened why it has been held up.
Soozin addressed that the only person she received any information from was Anne.
Ruth is still willing to update the website, the previous vote was to pay Ruth $20 per hour up to $200.
After some discussion it was decided that we should form a Website Committee and see if was possible to get our current site, up dated on a more manageable web account. Possibly with Nick Lether. The committee will meet and set a proposal for some options of how this might or might not work. Soozin will check with Nick Lether and Ruth about how and if this is possible.
The website committee is Malia, Soozin, Gaea, and Amy T.
Points of Action
Gaea will check in with members of the committee and find a date for the committee to meet and set the meeting.
Temporary Organizational Positions
The group discussed the idea of having temp positions, we talked about different models of how to focus have this structure.
Rotating Chair, secretary, treasure, committee heads?
We decided that we would continue with a rotating Chair position, and at the next meeting we would discuss the other positions, but there is a firm nod toward having a financial position.
MRAC OD Grant
This was defered to the committee... The committee is Tara, Anne, Soozin, and Gaea. The committee will meet on 9pm on Monday November 30th @ Soozin's house.
Roller Girls
We have been offered to do two gigs with the Roller Girls this Spring
Gig 1
Minnesota Roller Girls March 6th
Anne has agreed to hand this gig off to Amy T. to organize.
This is a non paid gig. Amy's idea is to create marching band/ cheerleader type out fits and a flag and pom pom routine.
The gig is an opening for the event and should be 15 -20 minutes in length.
Amy will send out information regarding the rehearsal information and will contact the chicks to see who is interested.
The plan is to rehearse 2x a week for 2 months starting in Jan.
Gig 2
North Star Roller Girls April 10th
Anne will organize this gig. T
he Brass Messengers will also be playing this gig and this gig will be a bit more of an open dancing gig....
Chair for next meeting
Anne has agreed to Chair the next meeting.
The date for the next meeting is Tuesday December 15th @7pm at Anne's House.
Sunday, November 22, 2009
Monday, November 16, 2009
September Chicks Meeting
Attendance: Anne Sawyer Aitch, Gaea D'Ascoli, Soozin Hirschmugl, Sharon Dill, Tara Fahey, Amy Ballestad
Sorry All I lost the notes from this meeting, if people have more notes or rememberances please send them to me and I will post.
These minutes are being written on 11/16/2009
Agenda
The meeing was held at Matt's Bar, it was hard to hear and not the best meeting location.
Plans to Close out the old Chicks Checking Account and Open a new Account.
Amy Ballestad came to let us know how much money was in the Chicks Account and to hatch out a plan to close the present Chicks Account and to hand over a check to members of chicks to open a new account using the Chicks new tax id # on the account.
Soozin, Sharon, and Tara agreed to be the crew to go to the bank and open a new account.
There were two checks for gigs from the summer that needed to clear through the account and pay members for services rendered. Checks were written to members Chicks and Amy agreed to close the Account after 2weeks to make sure everything cleared.
Soozin, Tara, and Sharon were to check in with Amy and get the check once the account was closed.
Amy B. CLosed the account the begining of November. Sharon Dill has the check and Soozin, Tara, and Sharon will go to open a new account in the next week or so.
How to handel dues owed .
Amy B. brought up the fact that there had not been any dues put into the kitty for along time and that this was one of the agreements about being a part of chicks, that members contribute 10% from all gigs to the kitty.
There was a good deal of discussion around this issue. It was agreed that a list of all of the gigs from this year be posted on the Gmail Calendar and that we look at what is owed to the kitty, so that people could pay up.
People were concerned about how much money this might be because of back pay... members present decided that we would give all members a repreave for last years dues and look at what was owed for this summer and have people pay half of what was owed.
The discussion also focused on how decisions get made regarding how the kitty is used to pay for projects. Presently, all members have an equal vote on how the monies are spent. It was brought to question whether there should be way for member to vote on how monies are spent based on how much they are contribuiting to the kitty. This is one of the topics that the orgainization is hoping to clarify through an organization development grant.
Soozin agreed to create a list of all of the gigs she organized this summer and have it reflect who was stilting and what was owed.
Anne is possible would also do this for gigs she orgainized.
1. MRAC organizational/ development grant
Gaea brought the MRAC OD grant she started to work on for Chicks.
It was brought up that the meeting was not a good place to work on the Grant and that this grant should be taken on by a Committee.
A new meeting date was set for Sept 29 @ 10:30 am at Anne S. house, Tara, Anne, and Soozin, and Gaea agreed to be on the Committee. ( *this meeting was canceled and needs to be revisited at our next chicks meeting)
Future GIGS: Sep 13 Wazetta Parade
Banefill Locke
Sep19 Abor Lakes Art Fair Amy T. /Soozin
Sep20 Arbor Lake Art Fair Anne/ Tara
Sep26 Owtanna Culture Fest Anne/ Tara/ Nicole
Sep29 ING event Soozin/Anne/ Tara
Oct BareBones Halloween Show/ HONK Festival in BOSTON
4. Paying Bedlam for Insuring us for the MIA gig.
Chicks needs to pay Bedlam for insuring us for the MIA gig, where this money is comming from is still in question.
Do the stilters in the gig pay out of own pocket, do we pay dues and use some of the dues to pay for cost... the total is $150... a decision was not reached.
Sorry All I lost the notes from this meeting, if people have more notes or rememberances please send them to me and I will post.
These minutes are being written on 11/16/2009
Agenda
The meeing was held at Matt's Bar, it was hard to hear and not the best meeting location.
Plans to Close out the old Chicks Checking Account and Open a new Account.
Amy Ballestad came to let us know how much money was in the Chicks Account and to hatch out a plan to close the present Chicks Account and to hand over a check to members of chicks to open a new account using the Chicks new tax id # on the account.
Soozin, Sharon, and Tara agreed to be the crew to go to the bank and open a new account.
There were two checks for gigs from the summer that needed to clear through the account and pay members for services rendered. Checks were written to members Chicks and Amy agreed to close the Account after 2weeks to make sure everything cleared.
Soozin, Tara, and Sharon were to check in with Amy and get the check once the account was closed.
Amy B. CLosed the account the begining of November. Sharon Dill has the check and Soozin, Tara, and Sharon will go to open a new account in the next week or so.
How to handel dues owed .
Amy B. brought up the fact that there had not been any dues put into the kitty for along time and that this was one of the agreements about being a part of chicks, that members contribute 10% from all gigs to the kitty.
There was a good deal of discussion around this issue. It was agreed that a list of all of the gigs from this year be posted on the Gmail Calendar and that we look at what is owed to the kitty, so that people could pay up.
People were concerned about how much money this might be because of back pay... members present decided that we would give all members a repreave for last years dues and look at what was owed for this summer and have people pay half of what was owed.
The discussion also focused on how decisions get made regarding how the kitty is used to pay for projects. Presently, all members have an equal vote on how the monies are spent. It was brought to question whether there should be way for member to vote on how monies are spent based on how much they are contribuiting to the kitty. This is one of the topics that the orgainization is hoping to clarify through an organization development grant.
Soozin agreed to create a list of all of the gigs she organized this summer and have it reflect who was stilting and what was owed.
Anne is possible would also do this for gigs she orgainized.
1. MRAC organizational/ development grant
Gaea brought the MRAC OD grant she started to work on for Chicks.
It was brought up that the meeting was not a good place to work on the Grant and that this grant should be taken on by a Committee.
A new meeting date was set for Sept 29 @ 10:30 am at Anne S. house, Tara, Anne, and Soozin, and Gaea agreed to be on the Committee. ( *this meeting was canceled and needs to be revisited at our next chicks meeting)
Future GIGS: Sep 13 Wazetta Parade
Banefill Locke
Sep19 Abor Lakes Art Fair Amy T. /Soozin
Sep20 Arbor Lake Art Fair Anne/ Tara
Sep26 Owtanna Culture Fest Anne/ Tara/ Nicole
Sep29 ING event Soozin/Anne/ Tara
Oct BareBones Halloween Show/ HONK Festival in BOSTON
4. Paying Bedlam for Insuring us for the MIA gig.
Chicks needs to pay Bedlam for insuring us for the MIA gig, where this money is comming from is still in question.
Do the stilters in the gig pay out of own pocket, do we pay dues and use some of the dues to pay for cost... the total is $150... a decision was not reached.
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