Meeting Minutes from 12/15/2009
The Chicks met at Anne's house.
The meeting started at 7pm promptly.
In attendance: Amy T, Amy B, Anne, Soozin, Tara, Gaea, Sharon, Malia
Shelley sent a note saying she was having a bad day and would not be able to make it.
We went through the following agenda:
1. Check in/ set the date for next meeting.
2.Who can be a chick? ( proposed by Amy T.)
3. Brief Roller Girl Update (Amy T.)
4.Banking Update/ Non Profit discussion ( Sharon )
5. Jan Costuming Making weekend Jan 8-10 (Amy B)
6. MRAC Committe Update ( committee: Gaea, Anne, Soozin, Tara)
7. Website Committee Update ( committee: Gaea, Malia, Amy T., Soozin)
8. Summer Gigs (soozin/all)
1. Check IN:
Everyone went around and checked in... most people refected that they were glad that we were having these regular meetings and that we would working toward the organizational sturucture. Folks also reflected that they are feeling a bit overwhelmed with the holidays and all that they bring.
Next meeting date:
We set the next meeting date for Jan 12th @ 7pm at Anne's House.
Gaea will chair the meeting and will send out a request for agenda items.
2. We decided to table the who can be a chick item and combine it with the MRAC Committee Update.
3. Roller Girl Update - Amy T. updated everyone on the status of the Roller Girl event.
The date of the event Amy T. is organizing is Saturday March 6th.
Amy took a poll of who is interested in performing in this event.
Anne, Soozin, Sharon, Gaea, Tara, and Amy T. are interested in being in this event.
Amy T. has also asked Deb to be in this performance.
Amy B has offered to be ground crew. Depending on her travel plans...
Malia has offered to veido tape.
Anne will continue to mentor Amy T on this project.
Amy T will find out about possible site for rehearsals, she would like to rehearse twice a week in Jan and Feb.
Anne is organzing the North Star Roller Girls gig/ with musical accompanyment by the Brass Messengers. This gig is set for Feb 20th.
Soozin has two proposals for dance numbers for this gig... we did not have time for this discussion.
4. Costume Making .
We agreed to have a costume making day at Amy B's house. The costume making will take place on Jan 10th starting at 1pm. Please, bring what ever project you are working on. ie... bring your own fabric...
5. Banking Situation - Sharon and Tara gave and update on the status on the Checking Account.
Chicks now has a new account at TCF Bank.
The new bank account was opened on November 30th 2009.
This is now our offical bank and all future Chicks Gigs should be made out to Chicks on Sticks. Tara and Sharon are presently the signers for this account.
Sharon brought the bank balance statement to the meeting.
We presently have $605.00 in the bank account.
This update then moved to a discussion regarding dues owed and the spread sheet.
Soozin reported that she has not finished the spread sheet yet, but is working on creating it on an excell spread sheet as a google document. To have a accurate way of tracking our yearly gigs.
Soozin will have this update to all members soon. This led to a discussion about dues owed.
The group decided that once the spread sheet is created each member owes 1/2 of the dues for 2009 gigs and should pay them at the next meeting. Please, make checks out to Chicks on Sticks.
We also discussed the updates from the last meeting regarding our new fees for gigs.
Chicks will now ask for $100 per hour for gigs. For each $100, $25 will be spent in the following ways $10 to Kitty, $10 to organizer of the gig, $5 to check writter/treasure.
There was some discussion around the $5 and wether or not it should also go into the Kitty, for now we will stay with this as a Provisional Plan... which could change...
Non-Profit Status - Sharon brought information about what it takes to become a nonprofit, members of the group thought we should table this discussion and save for our upcomming OD retreat. Sharon was asked to share a link to the Non Profit website, so that all members could read this information and become more familar with what it might take to become a Nonprofit. Gaea said she would help Sharon share this link.
6. MRAC Committe Report -Anne updated everyone on the status of the MRAC grant.... The grant has been written to address the current status of the Mission of the organization.
The grant is for $1500 and we are proposing to have two 4 hour sessions with a paid facilator, the monies would also be used to rent a neutral space for the meeting, for food, and childcare stipends.
Anne read over what was written byt the commitee to the group, she will also send a copy to all of the members of chicks to read over.
The grant is due in by the end of the month of December.
The grant proposal was written for an OD retreat for all current members of Chicks on Sticks. The retreat will be held March 13 from 1-6 & 14th from 12-5 . We will work with a paid facilator to walk/talk us throught the current state of the organization and to help us clarify what we might want to write the larger OD grant for... non-profit status? professional gigs? marketing? etc... and also to clarify ideas of the mission statement, and who can become a chick, and how that happens...
The dates and times for the Retreat were scheduled and agreed upon by the members present at the meeting.
The MRAC Committee will meet with in the next few weeks to determine the locations and whom the faciliator will be. It was suggested that one location be in the city and one be in a natural setting.
Malia also asked if some fun acitivities be included in the Retreat agenda.
7. Website Update: Soozin reported that she had followed up with both Nick and Ruth regarding the website.
Nick said he would be happy to help switch over our current site to a Wordpress site and that he did not think it would be very difficult to do seeing as we already know what we want.
Ruth said she thought this was a good idea, and that it seemed really smart to make it a website that we could update more regularly. She gave her blessing.
We discussed the next steps... and made some decisions regarding money..
The committee will consult with Nick to find out how long he thinks it will take to switch over the site and how much he would charge us per hour to do so... the committee will then report back at the next meeting and we will make a decision about how much we can afford to pay make a formal proposal to the group for this expense.
8. Summer Projects now is the time to start thinking about projects and thinking about funding if we are planning to go after any....
Gaea would love to do more experiment play dates at the park this summer.
Soozin would like to propose a fashion show.... and have us work on creating small two and three person characters/ acts that we could advertise on the website and use for performance options...
Anne would like to propose the creation of a Chicks on Sticks Calendar...
Wednesday, December 16, 2009
Sunday, November 22, 2009
November Meeting
Meeting November 22nd 12pm-2pm
Attendance: Anne, Amy T., Malia, Shelley, Sharon, Tara, Soozin, Gaea
Agenda:
Check in-
All went around and shared where they were at. There were lots of feelings around dealing with personal feelings and baggage related to old histories of the organization, ideas of metamorphis, and the new changes we are starting to go through.
Financial_
Sharon, Soozin, and Tara went to investigate the opening a Chicks Business account. They went to two banks TCF and City-County Federal Credit Union, we found that before we could continue forward we need a letter from the board stating that we give permission to Tara and Sharon to open the account.
They also needed our letter of incorporation from the state and possibly also from the feds....
Points of Action
Sharon will go back to TCF and find out what we need.. and if the state letter of incorporation is acceptable.
Anne will write the letter and have Malia, Gaea, sign it.
Tara will investigate MAP for non-profits and get their advise regarding what we can do to set up a business account with out having to completely incorporate as a 501(c) 3 also, see if it is possible to get advise about non-profit finding a business advisor.
There is a goal to have these points of action completed by Dec 4th and hopefully get us an account opened up.
Insurance
We still owe Bedlam $150 for insuring us for the MIA gig this summer.
Artery 24 paid us $100 for performing at the Soap Factory, we decided to put this $100 towards the insurance and once the new chicks account is open we will take the additional $50 from the dues paid by chicks from this summers gigs.
Past dues will be paid in full by chicks once the checking account is opened. Soozin has created an Excell spread sheet regarding gigs from this summer. This will be sent to chicks to share how much people owe from gigs.
The group decided to increase the rate that we are asking for gigs. We will now charge $100 per hour. $75 will go to stilter's ,
$25 will go towards administrative fees, the break down for this will be determined at the next meeting. One suggestion would be 10% to kitty for insurance, 10% to organizer/coorinator, 5% to accounting
Website
We talked about the website and what has happened why it has been held up.
Soozin addressed that the only person she received any information from was Anne.
Ruth is still willing to update the website, the previous vote was to pay Ruth $20 per hour up to $200.
After some discussion it was decided that we should form a Website Committee and see if was possible to get our current site, up dated on a more manageable web account. Possibly with Nick Lether. The committee will meet and set a proposal for some options of how this might or might not work. Soozin will check with Nick Lether and Ruth about how and if this is possible.
The website committee is Malia, Soozin, Gaea, and Amy T.
Points of Action
Gaea will check in with members of the committee and find a date for the committee to meet and set the meeting.
Temporary Organizational Positions
The group discussed the idea of having temp positions, we talked about different models of how to focus have this structure.
Rotating Chair, secretary, treasure, committee heads?
We decided that we would continue with a rotating Chair position, and at the next meeting we would discuss the other positions, but there is a firm nod toward having a financial position.
MRAC OD Grant
This was defered to the committee... The committee is Tara, Anne, Soozin, and Gaea. The committee will meet on 9pm on Monday November 30th @ Soozin's house.
Roller Girls
We have been offered to do two gigs with the Roller Girls this Spring
Gig 1
Minnesota Roller Girls March 6th
Anne has agreed to hand this gig off to Amy T. to organize.
This is a non paid gig. Amy's idea is to create marching band/ cheerleader type out fits and a flag and pom pom routine.
The gig is an opening for the event and should be 15 -20 minutes in length.
Amy will send out information regarding the rehearsal information and will contact the chicks to see who is interested.
The plan is to rehearse 2x a week for 2 months starting in Jan.
Gig 2
North Star Roller Girls April 10th
Anne will organize this gig. T
he Brass Messengers will also be playing this gig and this gig will be a bit more of an open dancing gig....
Chair for next meeting
Anne has agreed to Chair the next meeting.
The date for the next meeting is Tuesday December 15th @7pm at Anne's House.
Attendance: Anne, Amy T., Malia, Shelley, Sharon, Tara, Soozin, Gaea
Agenda:
Check in-
All went around and shared where they were at. There were lots of feelings around dealing with personal feelings and baggage related to old histories of the organization, ideas of metamorphis, and the new changes we are starting to go through.
Financial_
Sharon, Soozin, and Tara went to investigate the opening a Chicks Business account. They went to two banks TCF and City-County Federal Credit Union, we found that before we could continue forward we need a letter from the board stating that we give permission to Tara and Sharon to open the account.
They also needed our letter of incorporation from the state and possibly also from the feds....
Points of Action
Sharon will go back to TCF and find out what we need.. and if the state letter of incorporation is acceptable.
Anne will write the letter and have Malia, Gaea, sign it.
Tara will investigate MAP for non-profits and get their advise regarding what we can do to set up a business account with out having to completely incorporate as a 501(c) 3 also, see if it is possible to get advise about non-profit finding a business advisor.
There is a goal to have these points of action completed by Dec 4th and hopefully get us an account opened up.
Insurance
We still owe Bedlam $150 for insuring us for the MIA gig this summer.
Artery 24 paid us $100 for performing at the Soap Factory, we decided to put this $100 towards the insurance and once the new chicks account is open we will take the additional $50 from the dues paid by chicks from this summers gigs.
Past dues will be paid in full by chicks once the checking account is opened. Soozin has created an Excell spread sheet regarding gigs from this summer. This will be sent to chicks to share how much people owe from gigs.
The group decided to increase the rate that we are asking for gigs. We will now charge $100 per hour. $75 will go to stilter's ,
$25 will go towards administrative fees, the break down for this will be determined at the next meeting. One suggestion would be 10% to kitty for insurance, 10% to organizer/coorinator, 5% to accounting
Website
We talked about the website and what has happened why it has been held up.
Soozin addressed that the only person she received any information from was Anne.
Ruth is still willing to update the website, the previous vote was to pay Ruth $20 per hour up to $200.
After some discussion it was decided that we should form a Website Committee and see if was possible to get our current site, up dated on a more manageable web account. Possibly with Nick Lether. The committee will meet and set a proposal for some options of how this might or might not work. Soozin will check with Nick Lether and Ruth about how and if this is possible.
The website committee is Malia, Soozin, Gaea, and Amy T.
Points of Action
Gaea will check in with members of the committee and find a date for the committee to meet and set the meeting.
Temporary Organizational Positions
The group discussed the idea of having temp positions, we talked about different models of how to focus have this structure.
Rotating Chair, secretary, treasure, committee heads?
We decided that we would continue with a rotating Chair position, and at the next meeting we would discuss the other positions, but there is a firm nod toward having a financial position.
MRAC OD Grant
This was defered to the committee... The committee is Tara, Anne, Soozin, and Gaea. The committee will meet on 9pm on Monday November 30th @ Soozin's house.
Roller Girls
We have been offered to do two gigs with the Roller Girls this Spring
Gig 1
Minnesota Roller Girls March 6th
Anne has agreed to hand this gig off to Amy T. to organize.
This is a non paid gig. Amy's idea is to create marching band/ cheerleader type out fits and a flag and pom pom routine.
The gig is an opening for the event and should be 15 -20 minutes in length.
Amy will send out information regarding the rehearsal information and will contact the chicks to see who is interested.
The plan is to rehearse 2x a week for 2 months starting in Jan.
Gig 2
North Star Roller Girls April 10th
Anne will organize this gig. T
he Brass Messengers will also be playing this gig and this gig will be a bit more of an open dancing gig....
Chair for next meeting
Anne has agreed to Chair the next meeting.
The date for the next meeting is Tuesday December 15th @7pm at Anne's House.
Monday, November 16, 2009
September Chicks Meeting
Attendance: Anne Sawyer Aitch, Gaea D'Ascoli, Soozin Hirschmugl, Sharon Dill, Tara Fahey, Amy Ballestad
Sorry All I lost the notes from this meeting, if people have more notes or rememberances please send them to me and I will post.
These minutes are being written on 11/16/2009
Agenda
The meeing was held at Matt's Bar, it was hard to hear and not the best meeting location.
Plans to Close out the old Chicks Checking Account and Open a new Account.
Amy Ballestad came to let us know how much money was in the Chicks Account and to hatch out a plan to close the present Chicks Account and to hand over a check to members of chicks to open a new account using the Chicks new tax id # on the account.
Soozin, Sharon, and Tara agreed to be the crew to go to the bank and open a new account.
There were two checks for gigs from the summer that needed to clear through the account and pay members for services rendered. Checks were written to members Chicks and Amy agreed to close the Account after 2weeks to make sure everything cleared.
Soozin, Tara, and Sharon were to check in with Amy and get the check once the account was closed.
Amy B. CLosed the account the begining of November. Sharon Dill has the check and Soozin, Tara, and Sharon will go to open a new account in the next week or so.
How to handel dues owed .
Amy B. brought up the fact that there had not been any dues put into the kitty for along time and that this was one of the agreements about being a part of chicks, that members contribute 10% from all gigs to the kitty.
There was a good deal of discussion around this issue. It was agreed that a list of all of the gigs from this year be posted on the Gmail Calendar and that we look at what is owed to the kitty, so that people could pay up.
People were concerned about how much money this might be because of back pay... members present decided that we would give all members a repreave for last years dues and look at what was owed for this summer and have people pay half of what was owed.
The discussion also focused on how decisions get made regarding how the kitty is used to pay for projects. Presently, all members have an equal vote on how the monies are spent. It was brought to question whether there should be way for member to vote on how monies are spent based on how much they are contribuiting to the kitty. This is one of the topics that the orgainization is hoping to clarify through an organization development grant.
Soozin agreed to create a list of all of the gigs she organized this summer and have it reflect who was stilting and what was owed.
Anne is possible would also do this for gigs she orgainized.
1. MRAC organizational/ development grant
Gaea brought the MRAC OD grant she started to work on for Chicks.
It was brought up that the meeting was not a good place to work on the Grant and that this grant should be taken on by a Committee.
A new meeting date was set for Sept 29 @ 10:30 am at Anne S. house, Tara, Anne, and Soozin, and Gaea agreed to be on the Committee. ( *this meeting was canceled and needs to be revisited at our next chicks meeting)
Future GIGS: Sep 13 Wazetta Parade
Banefill Locke
Sep19 Abor Lakes Art Fair Amy T. /Soozin
Sep20 Arbor Lake Art Fair Anne/ Tara
Sep26 Owtanna Culture Fest Anne/ Tara/ Nicole
Sep29 ING event Soozin/Anne/ Tara
Oct BareBones Halloween Show/ HONK Festival in BOSTON
4. Paying Bedlam for Insuring us for the MIA gig.
Chicks needs to pay Bedlam for insuring us for the MIA gig, where this money is comming from is still in question.
Do the stilters in the gig pay out of own pocket, do we pay dues and use some of the dues to pay for cost... the total is $150... a decision was not reached.
Sorry All I lost the notes from this meeting, if people have more notes or rememberances please send them to me and I will post.
These minutes are being written on 11/16/2009
Agenda
The meeing was held at Matt's Bar, it was hard to hear and not the best meeting location.
Plans to Close out the old Chicks Checking Account and Open a new Account.
Amy Ballestad came to let us know how much money was in the Chicks Account and to hatch out a plan to close the present Chicks Account and to hand over a check to members of chicks to open a new account using the Chicks new tax id # on the account.
Soozin, Sharon, and Tara agreed to be the crew to go to the bank and open a new account.
There were two checks for gigs from the summer that needed to clear through the account and pay members for services rendered. Checks were written to members Chicks and Amy agreed to close the Account after 2weeks to make sure everything cleared.
Soozin, Tara, and Sharon were to check in with Amy and get the check once the account was closed.
Amy B. CLosed the account the begining of November. Sharon Dill has the check and Soozin, Tara, and Sharon will go to open a new account in the next week or so.
How to handel dues owed .
Amy B. brought up the fact that there had not been any dues put into the kitty for along time and that this was one of the agreements about being a part of chicks, that members contribute 10% from all gigs to the kitty.
There was a good deal of discussion around this issue. It was agreed that a list of all of the gigs from this year be posted on the Gmail Calendar and that we look at what is owed to the kitty, so that people could pay up.
People were concerned about how much money this might be because of back pay... members present decided that we would give all members a repreave for last years dues and look at what was owed for this summer and have people pay half of what was owed.
The discussion also focused on how decisions get made regarding how the kitty is used to pay for projects. Presently, all members have an equal vote on how the monies are spent. It was brought to question whether there should be way for member to vote on how monies are spent based on how much they are contribuiting to the kitty. This is one of the topics that the orgainization is hoping to clarify through an organization development grant.
Soozin agreed to create a list of all of the gigs she organized this summer and have it reflect who was stilting and what was owed.
Anne is possible would also do this for gigs she orgainized.
1. MRAC organizational/ development grant
Gaea brought the MRAC OD grant she started to work on for Chicks.
It was brought up that the meeting was not a good place to work on the Grant and that this grant should be taken on by a Committee.
A new meeting date was set for Sept 29 @ 10:30 am at Anne S. house, Tara, Anne, and Soozin, and Gaea agreed to be on the Committee. ( *this meeting was canceled and needs to be revisited at our next chicks meeting)
Future GIGS: Sep 13 Wazetta Parade
Banefill Locke
Sep19 Abor Lakes Art Fair Amy T. /Soozin
Sep20 Arbor Lake Art Fair Anne/ Tara
Sep26 Owtanna Culture Fest Anne/ Tara/ Nicole
Sep29 ING event Soozin/Anne/ Tara
Oct BareBones Halloween Show/ HONK Festival in BOSTON
4. Paying Bedlam for Insuring us for the MIA gig.
Chicks needs to pay Bedlam for insuring us for the MIA gig, where this money is comming from is still in question.
Do the stilters in the gig pay out of own pocket, do we pay dues and use some of the dues to pay for cost... the total is $150... a decision was not reached.
Thursday, May 21, 2009
Questions and Answers regarding the Chick MIA Gig!
Questions answered...
1. What is Chicks asking for insurance for?
1. Chicks requests to be added to the Bare Bones Insurance for our performance of "3-D" at the Minneapolis Art Institute.
2.When is the Performance and what dates are you asking for coverage?
The performance date is Sunday June 21st, we would be performing at 12:00, 1:30 and 3:00 pm .
These are all 20 minute pieces based on the sculptures of Louise Bourgeois, and Keifer Anslem and Charlie Chaplins Modern Times, with new music specifically created for Chicks by Jackie Beckey....
We would also like to request coverage for our rehearsals at the MIA. We will rehearse on the following dates:
T June 16th 7-9 pm
W June 17th 6-8 pm
TH June 18th 6-8pm
F June 19 9am -11am
S June 20 9am - 11am
3. Why are you asking for you insurance at such a late date?
3. The reason we are requesting this at such a late notice is because we have never had to show proof of insurance before for any of our gigs this brings new concerns to our organization and one which we as a collective will work proactivelly to remedy in the future. The MIA only recently asked for this information. They would like us to show proof of liablity insurance for the afore mentioned project.
4. Who will be stilting at this event?
4. The names of the stilter's involved in this project are. Anne Sawyer-Aitch, Nicole Amaris, Gaea Di'Ascoli, Sharon Dill, Tara Fahey, Soozin Hirschmugl, and Amy Taylor( costuming)
We are willing to sign waviers that state should anything happen to any of us performing we will not hold Barebones responsible in any way.
5. Where will you be performing?
5. We will be performing, " 3-D" outside in the green space to the rear of the MIA building. It will be located on the grassy space between the new Target wing and the 3rd Ave entrance. We the stilters will be at a min. distance 20 feet away from our audience at all times.
In the case of rain our performances will move indoors and will be performed on the Stage in the MIA auditorium. Again, all perfromers will be at a min. of 20 ft from any performer.
6. Is it possible to find insurance with someone else?
6. We are also looking into other possibilities for insurance at this time... Bedlam, Xelias Arial Company....but, as the time line is short are we are very concerned that we will run out of time. We would in future instances make sure to offer at least a 3 -6 month window for such decisions, as we value and honor both your time and your concerns regarding this matter.
7. Would Chicks be willing to compensate or help off set the expense of a legal contract or assist BB in paying for it's annual insurance policy?
7. Chicks on Sticks is also willing to offer financial support in the tune of $150 to Bare Bones for any legal questions/contracts they need to answer regarding this one time event. We also would like to support Bare Bones as a whole as it is an organization that all of us have worked with and lend our craft too on a regular basis.
For example the Como Zoo Fundraiser in 2006 which we assited in coordinating and as performers at to help raise money for the 13th Annual BB Halloween Show as well as many Halloween Shows.
8. Would you be willing to put Bare Bones name on publiticy information?
8. We would be willing to state on publiticy that this project is being created with the support of Bare Bones Productions.
1. What is Chicks asking for insurance for?
1. Chicks requests to be added to the Bare Bones Insurance for our performance of "3-D" at the Minneapolis Art Institute.
2.When is the Performance and what dates are you asking for coverage?
The performance date is Sunday June 21st, we would be performing at 12:00, 1:30 and 3:00 pm .
These are all 20 minute pieces based on the sculptures of Louise Bourgeois, and Keifer Anslem and Charlie Chaplins Modern Times, with new music specifically created for Chicks by Jackie Beckey....
We would also like to request coverage for our rehearsals at the MIA. We will rehearse on the following dates:
T June 16th 7-9 pm
W June 17th 6-8 pm
TH June 18th 6-8pm
F June 19 9am -11am
S June 20 9am - 11am
3. Why are you asking for you insurance at such a late date?
3. The reason we are requesting this at such a late notice is because we have never had to show proof of insurance before for any of our gigs this brings new concerns to our organization and one which we as a collective will work proactivelly to remedy in the future. The MIA only recently asked for this information. They would like us to show proof of liablity insurance for the afore mentioned project.
4. Who will be stilting at this event?
4. The names of the stilter's involved in this project are. Anne Sawyer-Aitch, Nicole Amaris, Gaea Di'Ascoli, Sharon Dill, Tara Fahey, Soozin Hirschmugl, and Amy Taylor( costuming)
We are willing to sign waviers that state should anything happen to any of us performing we will not hold Barebones responsible in any way.
5. Where will you be performing?
5. We will be performing, " 3-D" outside in the green space to the rear of the MIA building. It will be located on the grassy space between the new Target wing and the 3rd Ave entrance. We the stilters will be at a min. distance 20 feet away from our audience at all times.
In the case of rain our performances will move indoors and will be performed on the Stage in the MIA auditorium. Again, all perfromers will be at a min. of 20 ft from any performer.
6. Is it possible to find insurance with someone else?
6. We are also looking into other possibilities for insurance at this time... Bedlam, Xelias Arial Company....but, as the time line is short are we are very concerned that we will run out of time. We would in future instances make sure to offer at least a 3 -6 month window for such decisions, as we value and honor both your time and your concerns regarding this matter.
7. Would Chicks be willing to compensate or help off set the expense of a legal contract or assist BB in paying for it's annual insurance policy?
7. Chicks on Sticks is also willing to offer financial support in the tune of $150 to Bare Bones for any legal questions/contracts they need to answer regarding this one time event. We also would like to support Bare Bones as a whole as it is an organization that all of us have worked with and lend our craft too on a regular basis.
For example the Como Zoo Fundraiser in 2006 which we assited in coordinating and as performers at to help raise money for the 13th Annual BB Halloween Show as well as many Halloween Shows.
8. Would you be willing to put Bare Bones name on publiticy information?
8. We would be willing to state on publiticy that this project is being created with the support of Bare Bones Productions.
Rehersal Schedule for the June 21st MIA Gig
MAY
W May 20th 6-8pm @ Anne's meeting movie watching?
Th May 21st 6-8pm @ powderhorn bring stilts
W May 27th 6-8pm @ powderhorn bring stilts
Th May 28th 6-8pm @ pwoderhorn bring stilts
JUNE
W June 3rd 6-8pm @ powderhorn " "
TH June 4th 6-8pm @ powderhorn
S June 6th 2-4pm @ powderhorn
T June 9th 6-8pm @ Soap Factory
W June 10th 6-8pm @ MIA? Powderhorn TBA
S June 13th 3:30 - 6:30 @ MIA
T June 16th 6-8pm @ MIA
W June 17th 6-8pm @ MIA
Th June 18th 6-8pm @ MIA
F or S? Hune 19 or 20th 9-11 ( day to be determined)
Sun June 21st 8am MIA GIG times I need to double check with Julia..
W May 20th 6-8pm @ Anne's meeting movie watching?
Th May 21st 6-8pm @ powderhorn bring stilts
W May 27th 6-8pm @ powderhorn bring stilts
Th May 28th 6-8pm @ pwoderhorn bring stilts
JUNE
W June 3rd 6-8pm @ powderhorn " "
TH June 4th 6-8pm @ powderhorn
S June 6th 2-4pm @ powderhorn
T June 9th 6-8pm @ Soap Factory
W June 10th 6-8pm @ MIA? Powderhorn TBA
S June 13th 3:30 - 6:30 @ MIA
T June 16th 6-8pm @ MIA
W June 17th 6-8pm @ MIA
Th June 18th 6-8pm @ MIA
F or S? Hune 19 or 20th 9-11 ( day to be determined)
Sun June 21st 8am MIA GIG times I need to double check with Julia..
Sunday, April 5, 2009
Chicks On Sticks Meeting April 5th 2009
Attendance: Susan, Anne, Amy T, Sharon D., Gaea, Malia, Tara (late)
Tabled agenda items
Incorporating/MRAC grant
Proposal: We choose a date to invite all current or previous members of chicks to come to an organizational development meeting we will try to hire a facilator to help us work on defining how we would like to include new member in chicks on sticks and the professional and social elements of the organization and re defining the mission of the organization. PASSED
Maila is willing to be the date scheduler.
Is Chicks on Stick presently, incorporated? Answered, No.
Proposal: chicks will apply to be a non-profit organization. PASSED
Anne is willing to fill out the articles of incorporation for non-profits. The fee to apply is $70, Anne will pay for it out of her checking account and chicks will reimburse her once we get ahold of the check.
Proposal: We will investigate a fiscal agent. PASSED
HOBT Maila will investigate, and Springboard for the Arts Soozin, Intermedia Gaea will investigate. all will report back and we will choose fiscal agent at next meeting.
Proposal: apply for an OD grant with MRAC to hire a facilitator to work on organizational development and re-define our mission statement. PASSED
Gaea agrees to write the grant. Susan, Tara and Anne agree to give input and proof-reading on MRAC things.
Costuming
Sharon volunteers her garage for a costuming warehouse.
Proposal: There will be a certain amount of Chicks on Sticks costumes that will be stored in a designated location. They will have a sign-out, sign-in policy. PASSED
Tabled proposal for an allocation of money devoted to creating COS-specific costumes.
MIA gig
June 21st, with the potential of a second performance for July 24th-25th.
People interested in performing: Tara, Susan, Anne, Gaea, Sharon, Nicole
Amy T. is interested in helping with costumes and maybe a second performance later.
Blog/Website
Proposal: That we want to have video clips on the website and we are willing to pay up to $10/month to have a video enable website. PASSED
Proposal: That we hire Ruth to update the website for $20/hr for up to $200 and she will contact us when and if she gets close to the end of the money agreed on by COS. She will update the photos, bios and investigate the potential for video clips on the site in that order. PASSED
Mayday
Anne and Malia have mayday sections that want stilters!
Attendance: Susan, Anne, Amy T, Sharon D., Gaea, Malia, Tara (late)
Tabled agenda items
Incorporating/MRAC grant
Proposal: We choose a date to invite all current or previous members of chicks to come to an organizational development meeting we will try to hire a facilator to help us work on defining how we would like to include new member in chicks on sticks and the professional and social elements of the organization and re defining the mission of the organization. PASSED
Maila is willing to be the date scheduler.
Is Chicks on Stick presently, incorporated? Answered, No.
Proposal: chicks will apply to be a non-profit organization. PASSED
Anne is willing to fill out the articles of incorporation for non-profits. The fee to apply is $70, Anne will pay for it out of her checking account and chicks will reimburse her once we get ahold of the check.
Proposal: We will investigate a fiscal agent. PASSED
HOBT Maila will investigate, and Springboard for the Arts Soozin, Intermedia Gaea will investigate. all will report back and we will choose fiscal agent at next meeting.
Proposal: apply for an OD grant with MRAC to hire a facilitator to work on organizational development and re-define our mission statement. PASSED
Gaea agrees to write the grant. Susan, Tara and Anne agree to give input and proof-reading on MRAC things.
Costuming
Sharon volunteers her garage for a costuming warehouse.
Proposal: There will be a certain amount of Chicks on Sticks costumes that will be stored in a designated location. They will have a sign-out, sign-in policy. PASSED
Tabled proposal for an allocation of money devoted to creating COS-specific costumes.
MIA gig
June 21st, with the potential of a second performance for July 24th-25th.
People interested in performing: Tara, Susan, Anne, Gaea, Sharon, Nicole
Amy T. is interested in helping with costumes and maybe a second performance later.
Blog/Website
Proposal: That we want to have video clips on the website and we are willing to pay up to $10/month to have a video enable website. PASSED
Proposal: That we hire Ruth to update the website for $20/hr for up to $200 and she will contact us when and if she gets close to the end of the money agreed on by COS. She will update the photos, bios and investigate the potential for video clips on the site in that order. PASSED
Mayday
Anne and Malia have mayday sections that want stilters!
Saturday, March 7, 2009
Chicks Meeting Minutes 3/6/2009
Attendance: Tara F, Anne Sawyer, Amy T, Soozin H, Tonya L-K
Note sent Shelley, Amy B, Gaea,
Agenda: Created by the members present.
1.Check in: All present checked in. ( group realized we may not be at quorum but, thought we would meet any way and address some concerns and send them to the membership)
2.Blog Site:
We would like to set up a blog site and try it out for the next 6 months. This Blog site would be used only for internal communications and to address concerns, ongoing dialogue, and to use as a form of documentation. Soozin will set this up and will send the log on information to all of the chicks. Each of us can long in and write comments and notes we will make it a private blog, meaning only members can view.
3. Grants:
A question was brought up regarding grants and was addressed to the group. The members present discussed appling to MRAC for a Management and Consulting Fund Grant. This is grant that will be funded monthly for a total of $1200 . Ann said she would call MRAC to see if we would qualify to apply for this grant.
If we qualify it was proposed that we apply and ask for monies to hire a consultant to work with us and do a Strategy Planning Session to help look at our history and define where we are presently, and where we would like to go.
4.Website:
Soozin has contacted Ruth to ask about updating the Website. Ruth said she would be willing to update the Website for us. She would like to be reimbursed for updating the website, and would prefer to work with one person regarding the changes and updates.
Members attending the 3/6 meeting would like to recommend that Chicks hire Ruth to update the Website. Soozin will ask Ruth how much she would charge us. All members are invited to bring copies of any documentation that they would like included on the website to the next Chicks Meeting
(please do not bring originals) Please, include a sheet with a one to two sentence description of each photo.
A Committee will meet to select photos and descriptions. Soozin, Tara, Amy T, and Tonya are interested in being on this committee. Soozin will contact Ruth, besides updating the photo gallery she will also ask about updating bios and ask about a time line.
5. Upcoming Gigs:
As we get into Spring NOW is the time to start Cold Calling Organizations/ Festivals and setting up New Contacts:
Tara is interested in investigating the Dragon Boat Festival at Phalen Lake.
Anne is pursuing the Roller Girls and see about doing something with them.
Amy Taylor would like to help someone with a cold call and walk her through the steps of setting up a gig, Anne would be willing to help her with this they will set up a time to meet.
Soozin is interested in pursuing another gig with the Brass Messengers, possibly at the Black Dog Days in Lower Town St. Paul.
6. Present Gigs
Ordway Children's Fest May 26th -31st
Anne is the contact and is organizing she is putting together the schedule and sending out the contract soon. She will give people a deadline for contract return. Please be on the look out.
Saturday June 20th is St. Louis Parktacular -- Anne is the Contact.
Tuesday June 23rd is the North East Parade -- Anne is the Contact.
June 21st MIA GIG - Soozin is the Contact.
They would like to hire us to do several performances throughout the day for a Family Day based on the theme of Sculpture. We are asking for $800 and proposing to do 3 / 2omin performances. Who is interested in being a part of this gig. -- Soozin, Tara, and Anne are interested. Amy t. would like to help with costumes. Tonya is not sure. We would like to hear from other Chicks...
Aug 26th - Sept 7th State Fair -- Soozin is the Contact for this gig.
7. Items Tabled Till Next Meeting:
New Members -- How do we want to include new members? When ?
Boys in Chicks( Old Topic) --
Who is interested in being actively being on the 2009 Stilting Season Rooster/
Who is inactive for the 2009 season?
Costuming
* could we use some of the kitty to make a few new pairs of stilt pants? Red, Black, Blue
* could we do an inventory of known stilt out fits that could be used by the group?
Kitty ($700)
- Dues -- what do we do about paying dues needs a lot of discussion.
.
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