Stilter Nomination Process

Chicks On Sticks

Nomination Process

Updated 5/3/15 DE

Notes:

(1.)              At the annual meeting in January, we assess the stilters and gigs we have and determine if we need new members at that time.  (This motion and the nomination process approved at the 9/15/14 meeting.)

(2.)                This process is intended to apply to for both stilting/nonstilting members– and includes consideration for voting/nonvoting membership.

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Nomination Process

Step 1.

At any meeting, Chicks can share names of individuals interested in joining the group. Chicks should be careful not to promise any sort of outcome to the person interested in joining the group one way or the other. This is just a declaration of interest, nothing more.

The group can discuss the individual and decide by vote one of four things. To:

1.     Nominate the individual as a candidate

2.     Decline an individual’s interest outright

3.     Invite them to get back in touch after a certain period (when there’s a need for more stilters in the group)

4.     Recommend a specific course of action (a la “getting to know you”) if there isn’t enough information to make a nomination

In order to be nominated a stilting candidate, an individual must be recommended by 3 sponsors - including 1 person who has stilted with them - who says her skills are sufficient to keep up the reputation of the group.

Voting for a stilter to become a candidate means the group is ready to invite the new stilter into the group with certainty. The group should not vote for a stilter to become a candidate unless they are ready to vote them in. Making a stilter a candidate triggers the process by which stilters join our group.

Step 2.

If the individual’s interest is declined outright, a designated Chick will be identified to let them know in a timely, tactful fashion.

If the individual is voted to become a candidate, a Chick will be identified to connect with them to discuss Chick responsibilities/qualifications, go over how gigs are organized and the specific expectations with being booked for them, explain the nomination process, go over the annual calendar, and invite them to an upcoming meeting. This should be a detailed conversation, and a copy of the calendar, and Chicks responsibilities/expectations document should be provided for the candidate.

If more information is needed, a designated Chick will connect with them to explain that, and how the group would like to proceed moving forward in order to get to know them better. At the end of the specified “getting to know you” period, they can then be considered for nomination again.

Step 3.

If, after been made aware of Chicks’ expectations regarding responsibilities, the candidate still wishes to become a member, they can confirm their attendance to the upcoming meeting (or not). The Chick who explained group responsibilities should notify everyone in writing of the candidate’s wishes (either way), and when they will attend a meeting if they continue to be interested in joining the group.

Step 4.

The candidate attends a meeting to see the how the group functions in that capacity. The group will make sure excellent snacks are present at this meeting to further woo candidates.

Step 5.

After the meeting, a designated Chick follows up with the candidate to see if they have any additional questions/concerns, and if they would like to join the group.

The Chick will notify the group in writing promptly of the candidate’s response – and if they will be at the next meeting.

Step 6.

As first order of business at the next meeting the candidate attends, Chicks will vote them into the group as an official (nonvoting) member.

Step 7.

During the Chick’s first six months, they will have an assigned ‘mentor Chick’ who will be responsible for answering any questions, and generally making sure they’re blossoming in their membership. The mentor will be original Chick who nominated the new Chick and communicated with them along the nomination process in the first place.

After a Chick has been an official member for six months, they can then have the option of becoming a voting member. This is not by-vote, but is an automatic option, which they are welcome to accept or decline.