This Thursday's agenda:
agenda: laurel
notes: Sarah
chair: Sharon
where: Sharon's house
when: 7-9pm Thursday, July 16, 15.
Quorum: Tara, Sharon, Soozin, Tonya, Malia (left early), Laurel, Sarah, Angie, Gaea (late)
Start time 7:20
-7-7:20 check in
10 min Check-in
Laurel - shirts and paint and shoes (maybe Anne’s black sketchers?)
Angie -Catsitting currants eating yummy
Sarah - Garden, garage sale, gig, painting
Soozin - Summer school for 42 teenagers finished yesterdays then going to Valley Faire really fun. State Faire show. First job with PTO.
Tara - Doing well. Week off. Violet’s birthday. Gearing up for next gig. Foraging
Sharon - make food and going to AZ next week for mom.
Tonya - Family Reunion 69 tomorrow. Archiving family history and photos for family. Woods at preschool berries deer foxes.
Malia - Good too busy and on neighborhood association. So proud of Chicks on Sticks for showing up and representing. Parents moving back to mpls from Kansas (has to leave early)
Addendum - Agenda Review and accept old minutes (forgot old minutes)
7:20-7:30 Finance (Sharon)
- Taken in 7189
- 6300 from 3 gigs
- Balance 5437 but just wrote checks
- Leaves at 2818 pending balance
- IRS taxes $26.27 owed Yay!
- I screwed up taxes again this year but they nice IRS guy fixed it
- Still don’t know about insurance
- Greenway glow
- 250 earned
- overspent by $67.79 for costumes only no one got coordinator fee or gig pay
Sharon - we did talk ahead because we didn’t get as much as we planned for, so we knew it would go over
Tara - but we did get three costumes
Soozin - I move that we authorize Sharon to take 67.79 out of the kitty to cover the additional expense for costumes for the greenway glow gig with the caveat that in the future we have that discussion ahead of time
Sharon- we did
Soozin - I just don’t like double standers
Sharon - we are trying to eliminate the double standards. We discussed
Laurel - How do we know ahead of time?
Soozin - we might not know the price ahead of time but we could ask to spend up to $100 and so you request an amount a bit above that and the group can vote on it. If we said we’re only allowed to spend 50 and the rest is out of pocket
Laurel - I think this will cost more than budgeted by this much…is it ok if I get this much out of the kitty?
Tara - we had a close estimate from little mekong based on what we did before
Soozin - we had the knowledge of the expenses but we could’ve decided to limit people or limit costume budget
Tara - some of us are looking at total budget to see what makes sense sometimes it takes a while to get in a big check but sometimes the pool gets small
Sharon - We just voted
-Unanimous accepted-
It was going to be 200 over but it was 400 total
—Gaea arrived—
Tara - thought she should get paid as much as the Stilters
In the end instead of having 300 for the musicians we had two musicians so it ended up being 450
Tara - there was some communication breakdown towards the end.
Gaea - I think the whole thing went really well and I don’t think 400 over is so bad with a 5000 budget
Soozin - 400 over isn’t bad for 5000 but we’ve done MIA gigs with 2000 and never gone over and just took less pay as stilters to make this
Sharon - we could rework this
Malia - as a precedent this is a little concerning; I put money into the kitty and I’d like to get to know
Tara - I have a suggestion that stilters were getting 450 but we could take 50 less and that would cover
Laurel - I can appreciate that but I spent 3 days I should’ve been working and looking for costumes and building things so if I had not spent that time looking for things and building things
Gaea - which you did under the understanding you were getting what you were getting paid 450 and that’s why it was acceptable
Tara - Costumes - 392 instead of 300
Laurel - the amount I spent on paint which I have leftover, would be the difference in the costumes cost
Sharon - I have leftover so I could take less
Laurel - I meant not getting un
Malia - maybe we could set aside and figure this out later
5200 was approved previously via email
so on the table Difference of 188.93
Soozin - Table the discussion go back to the 5200 budget and have the project people go back and decide among themselves where to cut rather than taking discussion time during the meeting.
Angie - I’m willing to take the 88 dollars
Laurel - No, I’m willing to take the paint
Table the tabled discussion til the end for
Gaea - we have a precedence previously
Tara - we have a discussion about eliminating
Tara - it is exciting to think of doing larger things
Laurel - and artists getting paid for their work is an awesome thing
Sharon - going back to treasury report - we have to pay the musicians what is owed and now so we would be at about 2400 in the kitty we are getting an advance from the kitty to pay the musicians in advance of the 5000.
(actual 8:02) 7:30-8:00 Project follow up:
Sharon - Agree to take a break later - Malia needs to leave - doing Mekong
- Creative city challenge evaluation (Sharon)
- People's festival
- Greenway Glow
- Powderhorn stilt classes (are these ongoing?)
8:00-8:10 short break (perhaps sit on my car w/ stilts)
8:10-8:30 upcoming projects:
- Little Mekong (Soozin) (addendum add on some)
Soozin- they wanted to do 2 weekends but they couldn’t raise enough
They just want to do Aug 7 and 8 instead closing off streets. Oscar asked if we would come back after dark 4 stilters from 9-12
I said $75 an hour
maybe props budget $200 for umbrellas to make illuminated to shine down
Sharon - we did have 100 an hour
Tara - it’s important to honor that
Soozin - I could come back for 100 per hour and see if they could do it
Two nights Fri and Sat night
Gaea - Two per night?
Soozin - I think 4 per night Would we be willing to do it for 75 ?
Tara - we would only pay stinters 50 per hour that way and it would be good to keep it up
Gaea - it sounds like a fun cool gig and we might be willing to pull it down
Tonya - what if we set a precedent and told each other and all that
Tara - I think we could set a precedent and they can work it out and be clear
Sarah - I propose we accept her pushing back for 100 per hour and see what they say and then do something
Soozin - Victoria theatre is looking for proposals in frog town and revive and old theatre and they want them to submit a grant to put a show outside one on a thursday 6-8 pm
Gaea - 1000 would be a nice budget for stilters and musicians as our base of what we want to get paid
Tara - If our organizer is 150 is that enough?
Sharon - 100 per hour for 2 hours come in setup we could do it for less or 2 hours 8 people ground crew and musicians
Angie - 1400 before grant and kitty
Sharon - 100 per hour adds the kitty and treasurer and
Angie - I think 2000 is what we should go for
Soozin - I think 1400 is what we’re more likely to get it for
Sharon - That’s what happened the last two times and they cut it in half
Soozin - I’ll put in a budget for 2000
Soozin - I want to put together 2-3 person vignettes sometime (side note)
Geae - also it would be great to have it swappable
Soozin - I applied for a grant and 500 applied 62 finalists and I am one of the finalists. I proposed to make a lantern parade from mini park to frog town park a year from now. I’m proposing a 50,000 budget. A matching grant They would give 25,000 and I would match 25000. Work with artists in the community and that would be large lantern construction, teaching stinting, samba band, parade costume making, part would be hire chicks to teach stinting at frog town parks they’re confident for the parade. longer relationship with community. I’m still thinking budget story. I just wrote the forecast public arts grant as an artist and artist grant committee and working with communities and friend’s school St. Paul.
Asking for a blessing for Chicks on Sticks for the proposal I’m submitting tomorrow
-Everyone sparkle hands-
That sounds Super Awesome!
Laurel - Lots of fabric from Grandma’s do we want any for Chicks?
Soozin - How much
Laurel - Parts of Bolts
Soozin - We’ll see when it gets here
- Break -
8:27
People’s Festival and Powder horn stilt classes we got 20 per hour for one and we got two instructors because it was important. The 5 who did it was really great
She’s excited to teach again…I’m asking 25 per hour which she paid for the first gig but less on that
I’ve talked to her about a couple options through the winter or not
I need to coordinate with Liz but that’s difficult on all fronts because she is very busy
Gaea - Poeple’s festival went on and was adorable children
8:29
Greenway Glo Recap
Angie - Fabric was really cheap pants for 4 stilt pants and two were built
We have extra lights for costumes
ELwire and other things leftover
We could use this for the umbrella thing too
Two extra pants because Angie doesn’t need hers for a dress
Laurel - I used a dress I had but didn’t get all the lights so I’d like them
Sarah - I had an outfit
Sharon - I also wanted an outfit
Tonya - the costume I was working on last year, so I didn’t get it done but it got finished and sharon wore it so yay! There had been at one point a voting for EL I was going to get parts and we had a vote that I was going to get money to buy my own EL wire and it was approved. Tonya I don’t care too much but we still want it. Also a bunch of years ago I found lights and brought them over the Sharon’s with 4 AA batteries string lights battery power.
Sharon - Can we coordinate via email for costumes needed and distributed. So that’s
Angie - If anyone buys them again, buy them on Amazon if there’s time because they’re much cheaper so they were more expensive cuz I bout them without time
Creative City Challenge Recap and Feedback
Gaea-let’s do this nice and an area
usually I ask everyone to do one of each then we do a popcorn
POOP Sandwich - Positive Opportunity Opportunity Positive
Leggings, looked nice, colors looked great from a distance and close up, laurel and Gaea acro table and candelabra, awesome site and working with talent, fun working with everybody and getting together even though it was a lot of pressure and seeing howe everybody did things. ditto doing new thing (Gaea) and partnering with a new org, tara loves to perform and pull time from 7 years ago. Tonya Frowny Face was awesome, Anne with the whistle was great, faces
Categories:
-Opportunities for Improvement-
Laurel - Not being here for the first part and not enough time and attendance
Angie - Deciding the director part of it I asked everyone and no replies and then Gaea said maybe
-Positive/ what went well-
-Don’t ever do this again-
*More notes were taken on paper for debrief and Gaea said someone would photograph the feedback on lists*
8:30-8:50 other open projects/Nag sheet progress check in
8:50-9:00. Confirm next meeting & choose: chair, agenda maker, & note taker. (September 14, 7-9pm)
- Monday Sept 14
- Soozin Chair
- Tara Note taker
- Gaea Agenda
- Soozin - backyard
- Sarah - rain date as the location for the meeting
-Anne’s address is Chick’s on Sticks tax info Jemiah’s house - it needs to be a stable house Sharon, Tara, Soozin, Anne
Gaea - I think we should tell Anne and offer to see if she wants to move it to her house (Laurel is volunteering to do this thing)
Angie - Convention center gig left a note to send it to Sharon’s house so hopefully it gets there instead of Jemaih’s house
Soozin - you could find the person who will write the check and ask them also.
Sharon - we could also tell Jemiah and warn him that it might happen
Laurel 50 off for un-used paint
Angie - I’ll take 80 off my pay because it was the most
Gaea - Sheets I can take it off 10 bucks and 2 for spray paint…take $25 total
Tonya - you can take some off $25 I came to all the things but I didn’t bust my ass
Budget fix:
189
50 Laurel
139
25 Gaea
114
25 Sharon
89
35 Tonya
54
45 Angie
9 Tara
0:-)
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