November 19, 2015 - meeting notes

Chicks on Sticks Meeting November 19, 2015

Present: Anne, Tonya, Angie, Nicole, Sarah, Tara, Sharon, Malia B

Review of agenda – approved

Check ins

Accept meeting minutes- passed

Next meeting

Our next meeting is the annual meeting.  Jan.21, Sharon’s house, Sarah will chair, Tara will prepare agenda.  Anne will not be able to attend but will let us know about her voting status.  Time: 6:00-7 potluck, 7-9 meeting    Update 12/20/15: Laurel will bring a laptop and take notes.

Proposal to put financial Info on the web,

Gaea made a proposal to put Chicks financial info on the web.  Discussion included:

Better to keep it simple. 

Doesn’t seem necessary to do this. 

Would be nice to move it to a newer program that others could use.

Decision to postpone the proposal until Gaea could be present to explain, Jan. meeting.

Liability insurance

Tara – Barebones liability insurance includes teaching for 1000-1500/year through ???(Tara will find out what company and contact them)

Gaea did research- no luck with Westpoint, K&K, Specialty insurance would cover individuals for $260-350/year but doesn’t cover troupes, waiting on F.L.Dean and Assoc.

Sharon still working on Fractured Atlas, requiring a lot of forms that don’t apply to our activities

Discussion will be continued in Jan. 

There was concern about waivers for teaching.  Please bring any waiver forms for teaching that you may have to the next meeting.

Fabric-

Angie brought the fabric and lights left from the Greenway glow.

Angie would like fabric for one pair of pants

Is there someone who could help us with EL wire problems?

Tara will make a pair of pants for sharing.  Laurel needs more lights.  Tonya needs lights.

Discussion led to a proposal to make a group costume for MayDay again this year and have a yearly costume making that debuts at May Day. Discussion on proposal will be continued at Jan. meeting 

Skill Share

Sara and others are interested in a skill share time. Discussion included:

How to do skill share. 

Could happen at a training session for new members at least once per year. 

It’s been hard to schedule play dates which could also be skill share. 

Perhaps one of our meetings could be a training/skill share session. 

Website access- Anne will forward Info.  Need new username and password.  Sara will figure out password. 

Business cards

Malia has been in contact with Soozin but progress is slow.  We decided that a business card committee will be established at Jan. meeting with a goal to finish before May Day.

If you want your photo on a business card, put your photo in the google drive folder by Jan. meeting.

Google photo depository

Sara set up a google drive depository for photos.  Put any photos you wish to share into it. Editing can be done by the group.

Questions that came up: Can we use intagram or twitter or tumblr?  Are there other ways to use social media for networking?  

Treasurer’s report 11/2015

Balance in checking $4696.48

Income $17,789

Expense $17,392.64

                  Performance                           12,478.43

                  Performance + coordinator   3,295.00

                  Coordinator                                  475

                  Treasurer                                       450.05

                  Materials                                       206.58

                  Insurance                                       173.00

                  Costumes                                        111.21

                  Administrative                                 70.00

                  Website                                             63.22

                  Taxes                                                  70.15

Total gain      $396.36

It was requested to figure out how much the kitty is short this year from gigs that didn’t pay into the kitty.  Answer: If we had added 10% of all gigs to kitty we would have had $470 more than we currently have.

We voted to take $967.79 from kitty.  We spent $867.79.  Do we need to pay $100 to people who did Lady Parts gig? Answer from Sara: No, they were paid enough in cash.

Monarch Fest payment? Has not been received. Malia will contact Amy.

Final (I hope) IRS letter and payment have been sent.

Yearly corporate renewal done.

Malia suggested we close the meeting with something we like about Chicks.

Likes:  working/ stilting together,  looking forward to developing skills,  creativity is inspiring,  delight of people watching us, commaraderie, Chicks has had an influence on personal art, joy, surprise of audience,  celebrating all female collective that is financially viable.

Meeting adjourned