July 21, 2016 - meeting notes

Chicks on Sticks July 21, 2016

Notes: Laurel

Present: Gaea, Sharon, Soozin, Angie, Sarah, Laurel, Nicole 

May meeting notes approved.

Proposed agenda approved.

Action items:

- Business cards - Soozin, in process (need credit card number). - Website & google drive photos - Sarah, in process
- FB page (remove all non chicks photos) - Gaea, in process
- Edit Convention center video - Gaea, in process

- Doodle poll for skill share - Tara, in process


Chicks email:

            -  chicks on sticks website has a “contact us” link. Emails are forwarded from the 
website to Deb, Soozin, Anne, and chicks account (no one seems to know what this 
email address actually is).

            -  Instagram name/account - Sarah 


Financial report:


- $6,000 in the account right now.

- We need to find insurance. 


***LET SHARON KNOW IF YOU LEAVE A CHECK ON THE PORCH!!!*** 


Should we move Financial info to MINT or some other system?

- Gaea proposed:
- Sarah moves, all approve. 


--- 10 min break ---


Retreat:


Sharon - at the farm?
After Barebones, before Thanksgiving. 
Close, easy to get to, not at any one chick’s house, 
Doodle poll - Sharon offered. 
- whole weekend, one day,
- date possibilities (Nov. 18-20 post Barebones, pre thanksgiving or Dec. 1-3) - dogs welcome
- how far from twin cities will people be willing to travel
- Turn annual meeting into a retreat?


- Retreat committee? - Soozin, Sharon, Sarah, Laurel, Gaea.

Aviary Arts gig:

“The gig involved choreography, in the end one of the three chicks backed out, we brought in an alternate who is not a chick, the gig did not go as planned, the client asked for a refund.” - from agenda

-  Soozin didn’t get the gig, booked something else, and was not able to sub for Anne. 
Amy Taylor was asked to sub because no chicks could.

-  Choreography is a specialized skill set and finding an appropriate 10 minute song takes time. If we are asked for this in the future, we need to be paid more adequately for our time. 1 hour of pay per 1 minute of choreo.

-  Chicks (including sub) arrived 10 minutes early to meet with coordinator. The coordinator was 15 minutes later than the prearranged time (we waited 25 minutes for her). Given 10 minutes to stilt up, she hoped we could get up early and mingle.

   -  Amy Taylor had stilt pant length issues which she had advance (1 day) knowledge of. Hand hemming them after we got there and meet with the event coordinator prevented her from stilting up on time. There were also alternate stilt pants which ended up not needing alterations but weren’t tried until a phone call about an hour into the gig and after she decided not to do the gig because the other ones weren’t working.

   -  Angie and laurel lead people to the art installation and performed choreographed piece without Amy once and then again (though 2 performances wasn’t in the contract) with Amy. It was much later and a lot of the small crowd had already dispersed.

   -  Attendance was not large to begin with (maybe 30 people). The event was not well publicized. Production underwhelming.

   -  We were given the check and then asked for a refund via email. After agreeing to give a partial refund, they said they couldn’t accept it, were happy with our performance, and would hire us again. 


Outcome: 


- Look into our booking policy: why people get passed over for gigs.

- We need a sub list. - maybe submit names in via email. 


choreo: 
- what is appropriate pay and how long will it take.


- or create canned choreo (a 10 min. thing we could all learn for and keep - Get paid 1 hour for every 1 minute of choreo 
Refunds:

- if client wants one because chicks screwed up - and we think they have a reasonable claim

            -  we can’t offer credits because we don’t have the infrastructure for it. 
Repercussions: 
- Amy Taylor has proven herself to be unreliable so will be at the bottom of the sub list. 
sub list: 
- prioritize
- stilt height
- attitude
- over 18
- willing to wear costumes & ham it up 


Retreat: 
- How do we book gigs
- Creating set pieces/costumes/choreo paid for by the gig. 


Northside Flow:
July 30, 2pm - pro bono 
Nicole asked for volunteers & phoenix costumes


Long Legged Lily:
Soozin
- They would like us to be in a new thing: Taste of Minnesota 
Opening Gala ball
Aug. 18 4:45 - 6, 4 stilt walkers -
Performers: Gaea, Sharon, Laurel, Sarah (Angie backup) - stilted food on sticks or be fancy. 
Long Legged Lily: Labor day weekend $1200 - 3 days, 4 performances per day
- everyone can learn it and do different days - 3 people do all performances 
interested: Laurel, Nicole, Tara, Sharon production: Sharon, Gaea, Soozin 
Soozin - checking 
- $10 food vouchers 


Cancelation policies:


- Edina art fair gig canceled on chicks due to rain: usual is pay half for showing up.

- Should update contracts due to client cancellations.

-  If Client cancels more than 24 hours ahead, we can renegotiate for a different date at 
full rate or just cancel.

-  If client cancels the day of, they pay 50%. If they want a different day, they pay the 
%50 for us showing up and they negotiate 


- what is policy for paying performers if clients cancel
 what is our internal policy if stilters cancel with short notice.


***Separate brand shiny new thread for all new gigs.*** 


Next meeting: September 8. 7-9pm


Location – Sharon 3332 16 th Ave. S.

Agenda - Sarah


Notes - Laurel


Chair - Nicole 


Next agenda: 
- 3rd piece of cancelation policy - Press Packets*
- New recruits*