September Chicks Meeting

Attendance: Anne Sawyer Aitch, Gaea D'Ascoli, Soozin Hirschmugl, Sharon Dill, Tara Fahey, Amy Ballestad

Sorry All I lost the notes from this meeting, if people have more notes or rememberances please send them to me and I will post.

These minutes are being written on 11/16/2009

Agenda




The meeing was held at Matt's Bar, it was hard to hear and not the best meeting location.
Plans to Close out the old Chicks Checking Account and Open a new Account.
Amy Ballestad came to let us know how much money was in the Chicks Account and to hatch out a plan to close the present Chicks Account and to hand over a check to members of chicks to open a new account using the Chicks new tax id # on the account.

Soozin, Sharon, and Tara agreed to be the crew to go to the bank and open a new account.

There were two checks for gigs from the summer that needed to clear through the account and pay members for services rendered. Checks were written to members Chicks and Amy agreed to close the Account after 2weeks to make sure everything cleared.

Soozin, Tara, and Sharon were to check in with Amy and get the check once the account was closed.

Amy B. CLosed the account the begining of November. Sharon Dill has the check and Soozin, Tara, and Sharon will go to open a new account in the next week or so.

How to handel dues owed .

Amy B. brought up the fact that there had not been any dues put into the kitty for along time and that this was one of the agreements about being a part of chicks, that members contribute 10% from all gigs to the kitty.

There was a good deal of discussion around this issue. It was agreed that a list of all of the gigs from this year be posted on the Gmail Calendar and that we look at what is owed to the kitty, so that people could pay up.

People were concerned about how much money this might be because of back pay... members present decided that we would give all members a repreave for last years dues and look at what was owed for this summer and have people pay half of what was owed.

The discussion also focused on how decisions get made regarding how the kitty is used to pay for projects. Presently, all members have an equal vote on how the monies are spent. It was brought to question whether there should be way for member to vote on how monies are spent based on how much they are contribuiting to the kitty. This is one of the topics that the orgainization is hoping to clarify through an organization development grant.

Soozin agreed to create a list of all of the gigs she organized this summer and have it reflect who was stilting and what was owed.

Anne is possible would also do this for gigs she orgainized.

1. MRAC organizational/ development grant

Gaea brought the MRAC OD grant she started to work on for Chicks.

It was brought up that the meeting was not a good place to work on the Grant and that this grant should be taken on by a Committee.

A new meeting date was set for Sept 29 @ 10:30 am at Anne S. house, Tara, Anne, and Soozin, and Gaea agreed to be on the Committee. ( *this meeting was canceled and needs to be revisited at our next chicks meeting)


Future GIGS: Sep 13 Wazetta Parade
Banefill Locke
Sep19 Abor Lakes Art Fair Amy T. /Soozin
Sep20 Arbor Lake Art Fair Anne/ Tara
Sep26 Owtanna Culture Fest Anne/ Tara/ Nicole
Sep29 ING event Soozin/Anne/ Tara
Oct BareBones Halloween Show/ HONK Festival in BOSTON


4. Paying Bedlam for Insuring us for the MIA gig.

Chicks needs to pay Bedlam for insuring us for the MIA gig, where this money is comming from is still in question.

Do the stilters in the gig pay out of own pocket, do we pay dues and use some of the dues to pay for cost... the total is $150... a decision was not reached.