November Meeting

Meeting November 22nd 12pm-2pm

Attendance: Anne, Amy T., Malia, Shelley, Sharon, Tara, Soozin, Gaea

Agenda:

Check in-

All went around and shared where they were at. There were lots of feelings around dealing with personal feelings and baggage related to old histories of the organization, ideas of metamorphis, and the new changes we are starting to go through.

Financial_

Sharon, Soozin, and Tara went to investigate the opening a Chicks Business account. They went to two banks TCF and City-County Federal Credit Union, we found that before we could continue forward we need a letter from the board stating that we give permission to Tara and Sharon to open the account.

They also needed our letter of incorporation from the state and possibly also from the feds....

Points of Action

Sharon will go back to TCF and find out what we need.. and if the state letter of incorporation is acceptable.

Anne will write the letter and have Malia, Gaea, sign it.

Tara will investigate MAP for non-profits and get their advise regarding what we can do to set up a business account with out having to completely incorporate as a 501(c) 3 also, see if it is possible to get advise about non-profit finding a business advisor.

There is a goal to have these points of action completed by Dec 4th and hopefully get us an account opened up.


Insurance

We still owe Bedlam $150 for insuring us for the MIA gig this summer.

Artery 24 paid us $100 for performing at the Soap Factory, we decided to put this $100 towards the insurance and once the new chicks account is open we will take the additional $50 from the dues paid by chicks from this summers gigs.

Past dues will be paid in full by chicks once the checking account is opened. Soozin has created an Excell spread sheet regarding gigs from this summer. This will be sent to chicks to share how much people owe from gigs.

The group decided to increase the rate that we are asking for gigs. We will now charge $100 per hour. $75 will go to stilter's ,
$25 will go towards administrative fees, the break down for this will be determined at the next meeting. One suggestion would be 10% to kitty for insurance, 10% to organizer/coorinator, 5% to accounting


Website

We talked about the website and what has happened why it has been held up.
Soozin addressed that the only person she received any information from was Anne.

Ruth is still willing to update the website, the previous vote was to pay Ruth $20 per hour up to $200.

After some discussion it was decided that we should form a Website Committee and see if was possible to get our current site, up dated on a more manageable web account. Possibly with Nick Lether. The committee will meet and set a proposal for some options of how this might or might not work. Soozin will check with Nick Lether and Ruth about how and if this is possible.

The website committee is Malia, Soozin, Gaea, and Amy T.

Points of Action

Gaea will check in with members of the committee and find a date for the committee to meet and set the meeting.

Temporary Organizational Positions

The group discussed the idea of having temp positions, we talked about different models of how to focus have this structure.

Rotating Chair, secretary, treasure, committee heads?

We decided that we would continue with a rotating Chair position, and at the next meeting we would discuss the other positions, but there is a firm nod toward having a financial position.

MRAC OD Grant

This was defered to the committee... The committee is Tara, Anne, Soozin, and Gaea. The committee will meet on 9pm on Monday November 30th @ Soozin's house.

Roller Girls
We have been offered to do two gigs with the Roller Girls this Spring

Gig 1
Minnesota Roller Girls March 6th

Anne has agreed to hand this gig off to Amy T. to organize.
This is a non paid gig. Amy's idea is to create marching band/ cheerleader type out fits and a flag and pom pom routine.
The gig is an opening for the event and should be 15 -20 minutes in length.
Amy will send out information regarding the rehearsal information and will contact the chicks to see who is interested.

The plan is to rehearse 2x a week for 2 months starting in Jan.

Gig 2
North Star Roller Girls April 10th
Anne will organize this gig. T
he Brass Messengers will also be playing this gig and this gig will be a bit more of an open dancing gig....

Chair for next meeting
Anne has agreed to Chair the next meeting.

The date for the next meeting is Tuesday December 15th @7pm at Anne's House.