Meeting Notes 7/21/10

Agenda

Check in
Next meeting

Proposal of roles (see attached)
Marketing Committee - can we make cards, facebook page, small ads in women's press, etc
Blog tutorial
Costume making date
Do we want COS ladders and planks or to continue to use individual supplies?
Back up for gigs?
Staffing for upcoming gigs
Reassessment of group stilting play times (1st and 3rd Fridays)
Amy T proposal: Use $50-100 to purchase materials and have Shelley's mother create matching stilt pants
Sharon proposal: Use kitty funds to purchase time at Springboard for the Arts to discuss non-profit status



Minutes

check ins
Gaea - Peace Corps
Tara - Barebones director Mark and Andrew, lots of teaching this summer
Amy T. - needs nurturing
Sharon - milk carton boat race done
Shelley - apologize for forgetting last meeting, working, no fun, kids update
Malia - lots of transitions, personal, career, house

Next meeting: Thurs. Aug. 26 maybe Tonya's house 7:00pm

Proposal: Cos will pay for one hour consultation at Springboard for the Arts to be attended by Sharon and Amy b. Upper limit $150. Passed

Costume making: Shelley's mom donates sewing time to non-profits plus $500 from med-tronic. Can we make use of this? Unknown if we need to be a 50l(c)3. Proposal: If we qualify for this program, we will spend up to $100 to purchase material for costuming for chicks. Passed. We will discuss what to make when we qualify.

Stilting in park: will be Email discussion. Gaea

Upcoming gigs: unknown

Backup for gigs: Should we assign one extra stilter as backup for each gig?
Proposal: The next person to respond after the gig is filled be the backup ie first called to fill if someone can't do it. Passed
Much discussion about the role of the coordinator and who is responsible is someone can't fill the gig.
Needs further discussion when talking about roles.

Does COS need to purchase ladder and boards for stilting up? No.

Costume making : Emails will be sent about exact date. 2nd week of August preferred Mon or Tues Gaea

Marketing: Women's press expensive ads. Will they do a feature article for us? Website improved. Does it need updateing? Do we want cards? We had business cards in past. Vista.com has free.
Proposal: to have business cards made that we can carry with us to gigs. Passed.
Tara and Amy T. will investigate options for business cards by next meeting and have 2-4 options to choose from. If any one else has designs bring them. Must include website, email contact info.

Membership:
What does membership mean? Discussion notes:
We need to fill gigs and it has been difficult this summer. Adding 1-2 people proposed
If no new members the org will die out
If we add new members we could discuss what membership means with them
Concern about one or two personalities dominating, feels definition of roles is important


What chicks organization might look like
AmyT Board with officers, core group of performers, 2nd tier of performers, limit number of members
Gaea- membership contingent on many things- administrative, ability, experience, 2 tiers, mentorship
Malia- feels that some of the concern about gigs/membership is fear-based and we should trust ourselves
Tara- loose structure has given her room to grow, willing to take on things as she is able, buddy (less formal than mentorship) for a few months
Malia- We need a deadline to decide membership.
Meeting time will be decided by email. Gaea