June 26, 2014 Meeting Notes

Chicks Meeting – June 26^th, 2014

Attendance: Soozin, Tonya, Deb, Malia, Anne, Gaea, Tara, Sharon, Amy

Check-in:

Malia: glad to be here, leaving town tomorrow for exciting workshop about fracking

Anne: Is well and Happy!

Gaea: Didn't work today and is happy and relaxed

Tara: Just got back from visiting Martha in CA and has summer plans starting next week, which are good.

Sharon: Summer school is easy but wake up is too early.  Life is ok.

Soozin: Feeling rushed but has a good swap with volunteers and is developing partnerships.  Trailer has 60 kids performing at an Open mic night in St. Paul.

Tonya: Good.  Little tired because moming.  Spent the day at the park, which was good.

Amy: Really good.  Been in HOBT-ville the last week which is really fun.  Stilters from Mayday are still feeling the effects of that life changing experience.  Germany and Paris and Cleveland!  With a Mammoth!

Deb: Quit ugly job.  Happy for it.  Just registered for last class of grad school and is getting gigs doing sm and such.  Graduation is coming soon!

Shelley and Kat both say they don't want to be voting members.  Seem comfortable with decision and will review in Jan.

Agenda Additions:

Gaea – Pride, Doodle Poll

Malia – Youth outreach stuff

Amy – Jeanie Pikos fundraiser stilting thing

Agenda approved

Finance!

Sharon: $ 4,642.65 in kitty

            4 gigs we've performed at without getting money for

                        Deb just handed in Crohn's money!

                        Soozin and Sharon discuss money.  Checks to be followed up on.

                        Anne dropped off check for Northeast Parade 1 or 2 days ago

                        Federal tax ID is at Anne's house, official checks should be going there.

                                    Things that require W-9 go to Anne's, other things are going to Sharon's

            Space rental needs to be paid to Walker and HOBT

Amy: Can we have an email follow up?

Sharon: Difference between “contracted” amount vs paid amount.  The pay is $75, the contract is for $100/hour. 10% goes to kitty, 10% to coordinator, 5% to kitty out of $100/hour.

C-4 grant!

Soozin: Thank you Malia and Sharon for attending!

Cards handed out with more info

Soozin: LISK = Group to create attention/branding to business districts along the Green Line.  LISK met with heads of groups and then chose projects to promote the areas.

CoS has $1500 to create glowing costumes for 2-3 stilters.  EL wire possibilities. 

Angie is doing a stilting workshop/Tall Tales workshop with communities.  Shows potential for teaching and getting paid to teach stilting.

ArtWave is the project for the night markets – 1 Saturday/month until September.  We have a meeting with them on July 17^th.   Other artists we can maybe partner with.

July 5^th opening normal fee! - LISK is excited about stilting!

Amy: Time check.  Can we get interested parties to meet separately.

Anne: Show of hands and doodle poll.

Interested parties: Gaea, Anne, Tara, Malia, Soozin – performing

                        Amy, Sharon, Tonya – building

Soozin – Can we put money in from the kitty to pay the stilters and use the grant to build the costumes?

Amy – Clarification: we use the money to buy costumes and pay stilts from grant?

Tara – the costumes would be property of CoS

Soozin – If we use the money to pay for the costumes, we can build them each to our body types.

Anne – Let's not be penny wise and pound foolish, this is a great opportunity to make beautiful costumes and get great press.

Sharon – it would be $750 to pay 5 stilters for 2 hours blocks.  That leaves $750 for costuming or we pay out of the kitty.

Soozin – there is an advantage in having costumes that fit us as individuals.

Gaea – second the fit the individual.  We are different types.

Tara – We should have some commonalities between costumes and we have great capacity between our groups.

Anne – Propose: The interested individuals meet (via doodle poll) and create a proposal.

Sharon – Propose: We use the grant money ($1500) for costuming.  Any money left goes to pay 2 stilters/hour at the market performance.  CoS will add up to $750 from our kitty to pay the stilters at the performance at standard $75/hr rate.

            Proposals twinkled!

Voting Members Update!

Deb – Followed up with Kat, Amy, Shelley, Gabrielle

            Amy is in as voting member

            Gabrielle: Deb set up a phone meeting which failed.  She said she would be here tonight and isn't.

            Shelley: Said she doesn't want to be a voting member.  Not clear if she is tracking the process.

Amy – will talk to Shelley.

Deb – the people who won't/aren't voting members.  What does it mean to be a member, but not voting?

Gaea – can we get a spread sheet that shows attendance

Soozin – The co-op uses a spread sheet with agenda to do this.

Tara – Who are our voting members, who do we have who can do gigs.  It is stressful to know we have good gigs but feeling worried that we don't have the people to fill it.

Amy – Can we figure out the quorum now.

Deb – What do we do about Gabrielle?

Soozin – She hasn't been at the meetings yet.  She isn't showing up or engaging.  Maybe this is a sign of her not being able or interested now.

Anne – Personal connection with her and her mother.  She's not in a good place now.  Maybe we decide she isn't a voting member now and she can revisit that in January.

Deb – Is she a non-voting member?

Soozin – She can revisit that in January and the door is always open.

Deb – So, does she need to meet the requirement of the non-voting member?

Soozin – We're asking new members to meet certain criteria.  Does that apply to current/previous members.

Tonya – There is a history of people who come and go.  Members who were before should be able to again.

Gaea – we have 4 membership groups.  Voting members, performing members, voting and supporting members, supporting members.

Deb – can we do an alumni association?

Anne – Touchy feely stuff: It would be hurtful to say people who aren't meeting these requirements aren't a part of CoS.

Deb – So can Shelley and Kat take gigs?

Anne – Yes.  But then there seems to a different expectation between new and old members.

Soozin – this feels confusing and overly complicated. People might leave and take gigs elsewhere.

Anne – It feels uncomfortable to have people who aren't voting members, who aren't engaged take gigs which is a goodie in getting paid but it is also uncomfortable to give up history.

Deb – Proposal: We have 9 voting members.  In Sept/Nov we will discuss tiers of membership.

            Members: Anne, Soozin, Tara, Deb, Malia, Tonya, Sharon, Gaea, Nicole, Amy

Break – Soozin had to leave

Amy: Let's bring it in

            Can we cut anything out of the rest of the agenda?

                        Not really.

Deb: Brought a proposal for the nomination process. 

Amy: can we table to process for the moment?

Deb: No, we need to have the process in place even though the process isn't applying to these individuals.

Sharon: Can we swap things around?

Anne: Let's approve the people first.  Then we'll do the rest after.

Sharon: Soozin spoke to Sarah.  She's interested and willing to attend meetings.

Malia: Spoke to Laurel, she's interested.

Anne: Spoke to Angie, she's interested.  She understands the requirements.

Deb: Was under the impression that they would be non-voting members.

Malia: It might make sense to have them observe a meeting first, before they become voting members.

(Much discussion about whether they will be voting members.  I was talking, couldn't write.)

Gaea: How about they decide if they want to be voting members and we explain that they would need to read the history through meeting notes or they can become voting members that they can choose to stilt and be members but not be voting until January.

Deb: we should make sure they are available for meetings.  Can we meet with them before to give them a heads up.

Anne: There are known conflicts with Angie.  Barebones, which might be a conflict for others.

Deb: Proposal: We vote the three members to become Chicks with the caveat that they can choose to become voting/non-voting members.  They can accept or decline their voting status then and revisit in January.

            Twinkle vote: Passed!

Proposal: The three candidates become members.  Their first meeting is July.

            Twinkle vote: Passed!

Deb: we need to follow up with people.

Malia: We should have twinkle power bling things to give them.  We'll bring bags and have welcome bags with bling.

Gaea: I still have bling that Amy sent me in Vanuatu in 2011.  Pretty power!

Chick Recruitment process!

Read Deb's thing outloud.

Amy: Designated Chick is someone who volunteers to communicate.  It isn't a person who is designated for all the times. 

            General agreement.

Amy: Declining a member is touchy business.  What is our policy?  It means we can just block a person if we don't feel comfortable inviting them which is good.

Anne: How do we say they don't fit in?  How do we do this in a way that isn't being jerks?

Deb: We say they don't fit the “cultural fit” guidelines.  Which hopefully we can do nicely.

Amy: Its only come up once in however many years.

Tara: Each year we can look at how many members we need and discuss in January.  Then it is on the participant to check with us at the right time.

Gaea: The nominating Chick shouldn't be promising a woman something.  She should come to the group first and bring up the woman as a possibility then go to the woman.

Malia: It is important to protect this thing we've created and the choices we make about membership is the first part of that.

Deb: Look at paragraph 2.  Maybe we need to reword from candidate

Tara: Value of having a sponsor or mentor to give a new Chick a person to discuss issues with.

Sharon: This is after we're pretty sure someone is going to become a Chick.  What's the pre-part?  The part where we invite them to do some gigs, or something.  Is there a process for that?

Tara: Need to recommend someone from something.

Deb: Other organizations are important in our recruitment.

Malia: Playdates don't show responsibility.

Deb: Does this need to be a part of the criteria

Gaea: committment to the gig

Deb: Maybe we can tease this out more in Step 2.  I'll do it.

Sharon: Requirement to come to a meeting first.

Deb: Step 6, they have the option of becoming a voting member after being involved for awhile.

Sharon: Can we combine things like step 4?

Deb: Its apart because that gives them more chances to see how the process works and choose to decline.

Sharon: Not ready to vote on this process yet.

Deb: I'll work on it and email out a new version before next meeting.

Sharon: Change the subject line!

Deb: Thanks for working on this!

Amy: Other bits of agenda

Gaea: Doodle Poll: Please respond.  I'll send out an email.  I'll choose a day by the end of this week.

Gaea: Pride – Who wants to go/is going? - Sharon wants to stilt.

                        Can I get the fancy pants from Mayday?

            Amy: pending Bart's approval, yes. (update: due to funding, those pants can't be lent out.)

Amy: Can we do a volunteer gig for Jeanie Pikos in September?  She has cancer.

            General agreement.  Will send email.

Malia: Youth outreach: How can we fill the gap at Pillsbury house from age 12 to college prep?

Tara: Masa has taught there already.

Malia: Can we do costumes, and being fabulous, too?

Anne: Can we work with Masa on that?

Malia: Of course, but he's working with younger kids. 

Amy: Is there a budget?

Malia: Unknown.  Should I get more info?

Yes.

Gaea: show of hands for who might be interested in doing this?

            Gaea, Tara, Malia

Amy: Date for next meeting.  July 24^th.

Malia: We might not have quorum.  Changing sets a bad precedent.

Sharon: Can we make it the week before or after?  The 17^th is the Little Mekong meeting from 5-7.

Anne: September meeting has conflicts already because it conflicts with the barebones builds.

Amy: If Malia is willing to do a Doodle Poll, let's do that.

Twinkle