August 28, 2014 Meeting Notes

Chicks on Sticks Meeting Notes – August 28, 2014

Attendance: Gaea, Tara, Gabrielle, Amy, Angie, Deb, Anne, Laurel, Tonya, Soozin, Malia, Sharon, (Did Niccole come late and I missed her in the attendance?)

Chair: Malia

Notes: Gaea

Timekeeper: Deb

Check-in:

Amy: Life is going well.  Tri is doing great.  Finances are hard and world news is bad.

Laurel: Has things for people!  Excited to be here! Things are exciting and lots of awesome things are happening!

Angie: Many things are going well, including great workout in ariel class.  Abs hurt.

Deb: Just wrapped up Open Streets.  I twas SO good, working in the right field.

Anne: NY Mills = great! Troll heads playing soccer on stilts!

Tonya: Happy to be here and out of the house.  Preschool starts tomorrow and Lilian's dress needs sparkles so she'll wear it.  Chick in training!

Soozin: Up and Down summer.  Anniversary of father's death, lost job, got new job, working on getting out of debt.  Stability vs Risk and how to do art in that.

Malia: Personally good, globally appalled.  Working on a performance art piece that is not a protest of vision, just art.

Gaea: Sick.  Job hunting.  Fest started, which is fun.  Life is good.

Tara: Just got back from WI.  Hard choices about Violet's health and general life stuff.  Barebones is starting.  Lots o' emotion.

Gabrielle: Been awhile but here now, so Yay!  Working boring jobs and looking for something better.  Started martial arts classes = good.

Sharon: School started before Labor Day = :( Feeling backed up on things to do.

Agenda:

Move item #8 to beginning?

Deb: Yes, but we need to cut off at the 1 hr mark

Soozin: Alteration – Organizer's fee @ night market

Amy: Add item – Sweet 16 birthday party for CoS

Finances:

Sharon: Current balance: $5,365.75

            Missing checks: Aquatennial, Women's National Night Out, Minneapolis Institute of Art, University Health Center

Anne: Aquatennial and WNNO = working on it.

Sharon: How long can we/should we wait to pay stilters if the check hasn't come in?

Anne: 1 week seems like long enough

Soozin: Some contracts take longer

Sharon: Need time to do the processing.  Usually a week.

Proposal: Everyone gets paid 2 weeks after a gig, even if the check hasn't come in.

            PASSED.

Sharon: Finances for the Little Mekong gig:

            $1500 from C4 grant

            $750 from last meeting vote -meant to cover the cost of the stilters

            Equals $2250. 

            We have spent: $2215.63

            We need           $250 – Coordinator fee

                                    $40 – Seam binding paid for out of pocket

                                    $60 – battery pack and EL wire that were forgotten

            Total needed = $350

(Secretary's note: these numbers are the ones we agreed on after all the following conversation happened.  The above numbers are, I think, final.  To be double checked against the treasurer's numbers.)

Deb: Please clarify

Soozin: Original grant = 2-3 stilters, final group was 7 people so we added money but due to time constraints we are doing the money retroactively.

Amy: I don't want this to be a precedent.

Deb: I want to support the project, but I don't like the precedent of doing finanaces retroactively.

General agreement.

Tara: This was a learning curve for costume creation

Anne: We need to write down the price tag for costumes for future reference.

Gaea: I'd like to have a wrap-up meeting

Soozin: There was a wrap up with Little Mekong. 

Amy: What about with us?

Soozin: I can coordinate this.

Malia: Can we do a review of finances?

Sharon: (Lots of numbers)

Proposal: We pay $350 to the necessary people.  (See numbers above.)

PASSED

Malia: Time check?

Deb: We are behind.  Can we scratch items #5 and #6?

Malia: I think we can squash #8 into 40 minutes because this is meant to be a multi-meeting conversation.

Mission/Values/Vision

Malia: Break into small groups to discuss

            A) Values we agree on/Things we love

            B) Areas of disagreement/Times we felt off

See photos for the summary of this discussion.

Playdates and Projects

Amy: We're 16! Never been kissed! Let's have a party!

            Potluck in the park with us and all the people who love us? 

Anne: Calendar or commemorative shirt?

Gaea: Pin ups on Stilts!

Deb: Alana wants a stilter dance party at Bedlam – aftertainment for pre-set party

            11^th/12^th or 18^th/19^th 10 pm-12am

Discussion of dates.  Deb will email Alana and get back to the group.

Discussion of safety, especially around slippery, beer-covered floors.  Deb will email Alana and get back to the group.

Soozin: Little Mekong wants us back for another night.  Who wants in?  Lower pay rate than usual.

Laurel: Can do and is borrow costume from Gaea.  Will ask Sarah, too.

Gaea: Project Success may be interested in stilter workshops.  In contact with them. 

Pillsbury House?  What's going on with this?

Malia: Nothing yet.  Will follow up.

Gaea: I want to do stilting with acro and ariels and more physical stuff.  I will be doing this this winter.  All and sundry are welcome to join but the troupe/group/whatever that comes out of it won't be CoS because we need boys for some tricks.  This isn't meant to compete with CoS, but fill a different niche in the stilter ecosystem.  But come and play!  Everyone welcome!

Voting Status

Laurel: Accept voting status

            re-reading notes about what that means this week.

Angie: Non-voting status for this year due to professional needs

Deb: Can we pass the process?

Gaea: Not yet?

Deb: Why not?

Malia: The changes are verbatim to the last meeting.

Let's put this at the end once we talk about the new members.

Deb: What's up with Sarah?  She said she'd be here and isn't.  Does this mean she isn't voting?

(Discussion.  Lost the train of writing due to participation.)

Proposal: We bring Angie and Sarah in as non-voting members and Laurel in as a voting member.

            PASSED

Gabrielle: Did I miss the deadlien for voting members?

(Discussion including lack of response to attempts at contact.)

Gaea: I think the issue was that you missed too many meetings to meet the minimum for this year.  The new year starts in January, which is only 2 meetings away.

Amy: Has presents of shiny things for new members!  Yay!

Next meeting:

Amy: I'm uncomfortable with this.  We agreed on these dates, set them in stone and said this is part of being a voting member.  They shouldn't be negotiable.

General agreement.

Malia: Table/ we don't need to discuss the dates.  These are what they are.

Next meeting: September 25^th!

Nomination Process:

Soozin: Not clear in step 1 – Sponsors can nominate and add to group without group consensus?

Amy and Sharon: No, that's not what it says.  There is a clause to the whole group agree on it.

More discussion.

Malia: I think we need to read through as a group before we pass this.

Deb: I don't think we're ready to pass it tonight.  We're over time and not everyone has read it completely.

Malia: Meeting is closed.