Meeting 11/17/16

Meeting 11/17/16 

Present Sarah, Laurel, Tara, Angie, Sharon (no quorum)

Check in 

Notes Approved 

Treasurer’s Report 
We have $5830.65 in the checking account. 
-Question about why it is less than last month. Outstanding checks have been cashed since last report but no new gigs have come up to add to the total. 
-Because of last minute cancellation on the retreat space we can either pay ½ of the rental fee now and apply it to future use or pay 25% of the fee and if we use the space in the future we can apply 15% of what we paid to the new rental fee. We chose to pay ½ now. 

Announcements
 -Retreat is cancelled for this weekend. We need to choose a new date, facilitator and allocate money for the facilitator. 
-Annual meeting is Jan. 19, Gaea’s house, 6-9, potluck

Promises/Action Items
-Business cards – Sharon will ask Soozin for the link and pay for them
-Try to have Mint installed by January meeting – Sharon -Retreat facilitator 
–Tara will send info on facilitators, compile choices, send email for payment approval 
-Retreat food – Sharon and Laurel will figure out food.
 -Retreat new date – Laurel will send email, compile results and let us know by Thanksgiving. Please reply promptly.
-Annual meeting agenda – Sharon
 -Insurance – Angie will contact Barebones, Tara will look into it also

Retreat
 Possible new dates for the retreat are Jan 21-22 or Feb. 25-26

We need to choose a facilitator
- Keegan Xavi $750 
- Shannon Forni $600-700 
-Laura Halloway $400 
- Maren Ward $250-300
People wanted to know more about the facilitators before choosing so Tara will get that information to everyone. Each Chick should send in her top 2 choices to Tara. Tara will choose using that information and send an email get approval for the payment. Please check your email and reply promptly.

Other money considerations: Space rental $180-200 (15/hr)
                                                   Food $200.

Suggestion for breaking up the time is: 
Sat. 10-1 Facilitator         1-2 Eat              2-4 Continue discussion on our own 
Sun. 10-1 Facilitator        1-2 Eat              2-4 Further discussion if needed, skill share or play 

Up for discussion:
Core Values, Organizational structure, Accountability, Creative license/intellectual property, Tweak/Revisit mission statement 

Questions we may try to address: 
-How do we move forward and be sustainable? 
-What are our values? current interests? Compare to mission statement 
-How do we function now? What is working, what do we like?
-What organizational structure will work best for us? Develop a standard operating procedure.
-Fairness in scheduling gigs and backups.
-Do we want to grow? How? 
-What resources do we have within our group? 
-Conflict resolution techniques/procedures for conflict within the group.
-Do we want to do Group projects/collaborations? realistic time and money requirements 
-Artistic development of members as a mission/goal 
-Outreach/teaching as a mission/goal 
-Intellectual property/ownership regarding costumes, choreography, scripts developed for                Chicks gigs/projects

Annual Meeting
 January 17, Gaea’s house, 6-9 Agenda-Sharon Chair-Sarah Notes-Tara 
We need to discuss:
 -Pay rate for other than regular gigs, develop fee list
 -Rate increase to $125/hr? 
-membership, do we need new members, create a list of possible new members, review policy on missing meetings, review policy on how to add new members
 -Create a list of voting members, update contact info on all members 
-establish meeting dates for the next year 
-treasurer’s report 
-distribute business cards 
-insurance 
-highlights of the year 

Meeting ended around 9:00.