Chicks on Sticks Annual Meeting 1/19/17
In attendance: Soozin, Sharon, Gaea, Angie, Niccole, Laurel, Tara,
Sarah
Promises:
Gaea: Update Contact info for all Chicks
Soozin: Business Cards get cc info again and order
Committee for payment schedule development: Soozin, Angie, Gaea,
Sarah, Laurel
Gaea: Insurance will follow up from Angie’s research
Policy Updates:
1.
Raise our rates to $125 per
hour per stilter for 2017 applicable to all new clients
2.
In the case that we choose
to engage with political matters the individual bringing this up would send it
to all voting members and give voting members three days to respond back to
meet quorum before proceeding with said action. If anyone says no, that blocks
the proposal.
Check ins 10 min
o
Sarah – everything is
terrible come to shanties
o
Gaea – Break yay! Hired at
Guthrie yaya, working w Sarah and trying to buy a house
o
Angie – Pinwheel writing
grant proposal
o
Niccole – not terrible not great
Megan injured
o
Laurel – great terrible
crazy all at once slow season and breathing room in slow time to finish shop
o
Tara – not everything is
terrible child having digestive issues and sleeping is difficult, trying to be
patient, kid now goes by Gil
o
Sharon – Things are ok I
have a puppy and granddaughter which I got to see. Student’s behavior bad and
he’s really big and Allison is moving in for a bit
o
Soozin – just got off work
Approve Notes from last
meeting minutes 5 min
Sarah approve
minutes but amend annual meeting from 17th to 19th and everyone seconded
Treasurer's Report – 10 min
$5219 ish
balance. Intro to Mint login and review
Here are your
1099s!
2017 Voting members and contact info:
*Create list of other members and their contact info
Gaea taking
list of people Malia, Kat, Deb, Shelly, Krista Pearson?
Establish Meeting dates for
next year – 10 min
Change for
mtgs?
- March 20
- May 15
- July 17
- Sept 18
- Nov 20
- Jan 29 annual meeting (5th Monday)
Review policy for missing
meetings – 10 min
o
Gaea I want to have a
policy that says if you miss more than 2 meetings in the preceding year you
don’t have voting status in the following year
o
Tara That seems a little
punitive as things happen in people’s lives that they don’t foresee
o
Laurel discuss Skyping in
o
Gaea it is punitive but if
you’re not prioritizing meetings then it prevents us from achieving quorum and
moving forward with decisions
o
Laurel I don’t think
judgement against anyone and you could still do gigs but not being a voting
member you could still get gigs
o
Tara There are ways you can
participate even if not physically present
o
Soozin policy now is you
decide at the beginning of the year you decide if you want to be a voting
member but if you decided you have to be a voting member to be first preference
to get gigs so a weird conundrum balance if you said someone couldn’t
punitively reprimanding them before they had a chance to have a statement
o
Gaea I feel that on a whole
we have a lack of accountability and in between things aren’t getting done and
even though I send the nag email things have not been done in 2.5 years and I
agree if you can’t get things done
o
Soozin policy?
o
Gaea it’s saying you don’t
get a vote so you stopped getting progress getting done by not showing up and
preventing quorum being achieved
o
Soozin you can say whatever
you want to say and people could show and have a voice but not show up
o
Gaea you should show up
o
Soozin it should happen in
the same year then declare and go forward…in this case you’re saying you
forfeit the next year due to whatever like a health issue
o
Gaea it should be dealt
with with compassion and I understand and hear your fear about if someone isn’t
a voting member not getting accountability
o
Sharon maybe there’s
another way to achieve accountability and build it in without that policy
o
Angie clarify you can miss
2 and not miss 3 right?
o
Gaea yes
o
Second half out?
o
Gaea maybe you can change
the policy
o
Laurel second
o
Soozin coop committees we
meet a week before the meeting it’s easier to get together for this volunteer
to be on board
o
Tara what I heard you say
mostly is you are concerned about accountability and it’s true that being at a
meeting is actually beneficial to actually voting or weighing in on it but
there’s a deeper c that doesn’t have to do with attendance at meetings and has
to do with follow-through
o
Sharon what happens between
the meetings
o
Gaea I want to address both
of those and in the past I have mentioned having a year round chair and people
have said that doesn’t fit
o
Tara It’s a broader thing
and it’s good to be mindful
o
It’s not so much resentment
about being nagger but about the lack of accountability
o
Sharon I think we should
keep the attendance policy at meetings the way it is and as part of the
discussions in the retreat, accountability does seem to be a consistent concern
o
Gaea, Sarah agree
o
Angie clarification did
anybody miss 3 or more meetings this year? (someone said Yes)
o
Gaea we have attendance at
all meetings and people have missed them and they are listed in the minutes
o
Soozin be more direct
o
Gaea we’ve missed quorum a
few times Quorum is 6 with 8 voting members
o
Sarah we need more quorum
o
Gaea can we do more vote by
email
Break – 15 min
Create list of possible new
members/subs and review 15 min
o
Do we want more members/gig
takers? Subs?
o
Gaea, Niccole, Angie didn’t
get as many gigs as they were hoping for
o
Laurel – I took too many
gigs cuz I could but now I know
o
Gig distribution is a big
deal how do we disseminate and figure
o
Some situations like Ordway
and Edina feels like there’s a lack of Stilters for gig…Angie, Niccole, Gaea
could’ve worked more
o
Outreach should be ramped
up cold calls and tell them we have stilting to offer
o
Get more scheduled subs or
people on the list for a sub
§ Josie, Robin Char, Dana Baird, Alana Horton, Caitlin from
Barebones and Alexandre
o
We could have more
low-stakes show up for fun
o
Under 18? Meera is awesome
could we do some sort of low-key thing not really paid but a bit
o
Angie – Eva knocked it out
at Barebones Alexandre
o
Laurel studded tires winter
stilting
o
Tara we were pretty well
conversed with 18+ experience
o
Laurel not sure of 18+ rule
but maybe we could have some gigs that are friendly for younger
o
Gaea we could seek out gigs
that are kid friendly and create space for not just teaching Stilters but
encouraging young Stilters
o
Soozin, knowing Meera means
she wants to get paid but maybe not full price but maybe include ground-person
to help and split money. Part of 18 + is conversations you have with people
might be not prepared to have that talk
o
Family friendly and safety
factor and liability
o
Gaea I want so much to
encourage young people to stilt more
o
Tara we have to commit to
that truly
o
Laurel We mentioned
pro-bono gigs and a number we might do per year and maybe one way we do that we
could bring in a young person to sub and be a ground person so the gig is
covered
Discuss pay rates regulate
rate increase 120 – 25 min
·
Pay raise? Hourly? 125 120
o
In effect this year or next
year budget?
o
Gaea we’re raising our
rates, if this doesn’t work for you this year we’ll keep it at this year but
raise it in the next
o
Gaea I move to raise our
rates to 125 per hour per stilter for 2017 applicable to all new clients, existing
clients we will contact and inform of the increase in rates to be negotiated
with the client. Tara
o
Tara I second
o
All in favor say Aye all
o
Pay rates for other than
regular gigs and developing a list of fees for costuming, choreography,
committee thing Committee volunteers: Laurel, Angie, Gaea, Sarah, Soozin
consultant
Distribute business cards –
5 min (not ready, get credit card, Soozin will print and order cards)
Update on insurance – 5 min (Gaea will do it)
Attendance at retreat and
women’s march – 10 min (could we ask to March and
swap time of facilitator)
·
Tara I want to honor the
time of the facilitator as we have already rescheduled and we don’t want to ask
her to move the time again and also risk being late
******Promises: committee for payment schedule development Soozin,
Angie, Gaea, Sarah, Laurel
Soozin: will get cc info and print business cards
Gaea: Insurance will follow up from Angie’s research******
Poem prayer for pussies maybe needed more discussion or time to make a conscious
agreement and be more deliberate
·
Gaea: I want us to be more
cognizant of political statements I want us to be more intentional about things
·
Tara: What would be needed
to do a statement for the poem for it
·
Soozin: I didn’t want to
not say yes
·
Three days to weigh in?
·
Get quorum to decide a
thing?
·
Tara If a situation came up
where it’s not a super common thing but we may want to voice in on something
and we may want to express protest as an organization and in that circumstance
if someone wants to say something I propose that we have quorum
·
Gaea: In the case that we
choose to engage with political matters the individual bringing this up would
send it to all voting members and give voting members three days to respond
back to meet quorum before proceeding with said action. If anyone says no, that
blocks the proposal.
·
Sarah motions yes
·
Gaea seconds
·
All in favor say aye
·
Accepted
Next Meeting March 20 Roles:
6:30 mingle meeting at 7
Soozin Chair
Soozin Host
Sarah Agenda
Gaea Notes
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